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Excel VB Shapes: Change for and text based upon certain variables

Posted on 2007-11-26
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Last Modified: 2013-12-02
I have a bunch of different shapes on a page. These shpaes will change a certain color based up a specifc circumstance in a specifc cell. I need my code to work like this: If cell f8 greater than or equal to f9 then change the shape interior color to green if f8 is less than or equal to 10% of f9 than change it yelow and if f8 is more than 10% less than f9 than change it to red or if cell f9 is blank than change the interior color to white with black font. Every oval must also have the value of cell f8 put inside of it as text. I have some code below, but i couldn't figure out how to make this work. Thanks for the help.

Sub Shape()
Sheets("Performance-Reliability").Select
ActiveSheet.Shapes("One").Fill.ForeColor.RGB = RGB(255, 0, 0)
Shapes("One").TextFrame.TextRange.Text = a1

End Sub

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Question by:tchristie33
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9 Comments
 
LVL 81

Accepted Solution

by:
byundt earned 500 total points
ID: 20355285
tchristie33,
If you want to format all shapes whose name begins with "Oval", then consider a macro like this:

Sub FormatShapes()
Dim shp As Shape
Application.ScreenUpdating = False
For Each shp In ActiveSheet.Shapes
    If LCase(shp.Name) Like "oval*" Then
        If [F9] = "" Then
            shp.Fill.ForeColor.SchemeColor = 2  'White
        Else
            Select Case [F8/F9]
            Case Is >= 1
                shp.Fill.ForeColor.SchemeColor = 4  'Green
            Case Is <= 0.1
                shp.Fill.ForeColor.SchemeColor = 6  'Yellow
            Case Else
                shp.Fill.ForeColor.SchemeColor = 3  'Red
            End Select
        End If
        shp.TextFrame.Characters.Text = [F8]
    End If
Next
Application.ScreenUpdating = True
End Sub


Brad
0
 

Author Comment

by:tchristie33
ID: 20355798
I think i could use something liek that but, i will be using 8 different shapes.... what would you suggest for that? Thanks
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LVL 81

Expert Comment

by:byundt
ID: 20357636
The suggested code assumes that your shapes are named "Oval 1", "Oval 2", "Oval 3", etc. This is the default naming convention if you created them using the Oval drawing tool.

If that won't work, are there any other shapes on the worksheet?

What exactly are the names of the eight shapes?


Brad

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Author Comment

by:tchristie33
ID: 20357921
I can name them what ever is easiest, but the issue is that each of the eight shapes is referencing different cells, so the first shape is using f8 and f9 but the next shape is using f23 and f24
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LVL 81

Expert Comment

by:byundt
ID: 20358067
Not quite the same as your original question, eh?


Try the following tweak to the original macro. It assumes the shape object is located on the same row as F8, F23, etc. The shapes in question must still be named something beginning with "Oval".

The revised code uses the TopLeftCell property of the shape object to tell where it is located. To find the top left cell, the easy way is to select the object. The Top left open circle of the selection marquee is over the top left cell. You'll need to define a relationship between the row of the top left cell and the two cells you need to reference for the color. The revised code assumed they were on the same row (and the next one).

I changed the SchemeColor values. Silly me. I thought they would be the same as the ColorIndex. The revised values give white, green, yellow and red in my Excel 2003.

Brad
Sub FormatShapes()
Dim shp As Shape
Dim cel1 As Range, cel2 As Range, targ As Range
Application.ScreenUpdating = False
With Worksheets("Performance-Reliability")
    For Each shp In .Shapes
        If LCase(shp.Name) Like "oval*" Then
            Set targ = shp.TopLeftCell      'The cell lying under top left corner of the shape object
            Set cel1 = .Cells(targ.Row, 6)  'Column F, same row
            Set cel2 = cel1.Offset(1, 0)    'Column F, next row
            If cel2 = "" Then
                shp.Fill.ForeColor.SchemeColor = 9  'White
            Else
                Select Case cel1 / cel2
                Case Is >= 1
                    shp.Fill.ForeColor.SchemeColor = 3  'Green
                Case Is <= 0.1
                    shp.Fill.ForeColor.SchemeColor = 13  'Yellow
                Case Else
                    shp.Fill.ForeColor.SchemeColor = 10  'Red
                End Select
            End If
            shp.TextFrame.Characters.Text = cel1
        End If
    Next
End With
Application.ScreenUpdating = True
End Sub

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Author Comment

by:tchristie33
ID: 20360638
IWhat i have below is working perfectly.....can that be simplified? also how do i make this line of code make the text black and not white?
ActiveSheet.Shapes("One").TextFrame.Characters.Text = "PLT" & [f8]
Sub FormatShapes()
Application.ScreenUpdating = False
'My Space PLT
        If [G8] = "" Then
            ActiveSheet.Shapes("One").Fill.ForeColor.RGB = RGB(255, 255, 255) 'White
        Else
        If [F8/G8] <= 1 Then
                ActiveSheet.Shapes("One").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        If [f8] > [G8] Then
        If [F8 -(G8*.1)] <= [G8] Then
                ActiveSheet.Shapes("One").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        End If
        If [F8 -(G8*.1)] > [G8] Then
                ActiveSheet.Shapes("One").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
            ActiveSheet.Shapes("One").TextFrame.Characters.Text = "PLT" & [f8]
        End If
        'Competitor
        If [f7] >= [f8] Then
            ActiveSheet.Shapes("Two").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        
        If [F7 -(F8*.2)] <= [f8] Then
            ActiveSheet.Shapes("Two").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        If [F7 -(F8*.2)] > [f8] Then
            ActiveSheet.Shapes("Two").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
        ActiveSheet.Shapes("Two").TextFrame.Characters.Text = "PLT" & [f7]
        
'Yeh PLT
If [G24] = "" Then
            ActiveSheet.Shapes("Three").Fill.ForeColor.RGB = RGB(255, 255, 255) 'White
        Else
        If [F24/G24] <= 1 Then
                ActiveSheet.Shapes("Three").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        If [f24] > [G24] Then
        If [F24 -(G24*.1)] <= [G24] Then
                ActiveSheet.Shapes("Three").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        End If
        If [F24 -(G24*.1)] > [G24] Then
                ActiveSheet.Shapes("Three").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
            ActiveSheet.Shapes("Three").TextFrame.Characters.Text = "PLT" & [f24]
        End If
        'Competitior
        If [f23] >= [f24] Then
            ActiveSheet.Shapes("Four").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        
        If [F23 -(F24*.2)] <= [f24] Then
            ActiveSheet.Shapes("Four").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        If [F23 -(F24*.2)] > [f24] Then
            ActiveSheet.Shapes("Four").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
        ActiveSheet.Shapes("Four").TextFrame.Characters.Text = "PLT" & [f23]
        
' Mail PLT
If [G40] = "" Then
            ActiveSheet.Shapes("Five").Fill.ForeColor.RGB = RGB(255, 255, 255) 'White
        Else
        If [F40/G40] <= 1 Then
                ActiveSheet.Shapes("Five").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        If [F40] > [G40] Then
        If [F40 -(G40*.1)] <= [G40] Then
                ActiveSheet.Shapes("Five").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        End If
        If [F40 -(G40*.1)] > [G40] Then
                ActiveSheet.Shapes("Five").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
       
            ActiveSheet.Shapes("Five").TextFrame.Characters.Text = "PLT" & [F40]
        End If
        'Competitor
        If [f39] >= [F40] Then
            ActiveSheet.Shapes("Six").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        
        If [F39 -(F40*.2)] <= [F40] Then
            ActiveSheet.Shapes("Six").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        If [F39 -(F40*.2)] > [F40] Then
            ActiveSheet.Shapes("Six").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
        ActiveSheet.Shapes("Six").TextFrame.Characters.Text = "PLT" & [f39]
        
'4 PLT
If [G56] = "" Then
            ActiveSheet.Shapes("Seven").Fill.ForeColor.RGB = RGB(255, 255, 255) 'White
        Else
        If [F56/G56] <= 1 Then
                ActiveSheet.Shapes("Seven").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        If [F56] > [G56] Then
        If [F56 -(G56*.1)] <= [G56] Then
                ActiveSheet.Shapes("Seven").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        End If
        If [F56 -(G56*.1)] > [G56] Then
                ActiveSheet.Shapes("Seven").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
            ActiveSheet.Shapes("Seven").TextFrame.Characters.Text = "PLT" & [F56]
        End If
        'Competitor
        If [f55] >= [F56] Then
            ActiveSheet.Shapes("Eight").Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
        End If
        
        If [F55 -(F56*.2)] <= [F56] Then
            ActiveSheet.Shapes("Eight").Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
        End If
        If [F55 -(F56*.2)] > [F56] Then
            ActiveSheet.Shapes("Eight").Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
        End If
        
        ActiveSheet.Shapes("Eight").TextFrame.Characters.Text = "PLT" & [f55]
End Sub

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LVL 81

Expert Comment

by:byundt
ID: 20361011
For black text, you might use a statement like:
ActiveSheet.shapes("One").TextFrame.Characters.Font.ColorIndex=vbBlack      'vbBlack equals 1
0
 

Author Comment

by:tchristie33
ID: 20362349
Thanks.....is there any way to simplfy that code above
0
 
LVL 81

Expert Comment

by:byundt
ID: 20362563
You might try putting your shape names & cell addresses in variant arrays. You can then loop through those arrays and simplify the code into a single block.

The following code compiles, but hasn't been tested. You'll need to look at the Select Case block carefully, which assumes that all numbers are positive. I tried to mimic your latest code, but that varies considerably from the description in the original question. You'll note that I simplified the comparison by dividing through by cel1. Since the Select Case quits after the first matching expression, that simplified the logic.

Sub FormatShapes()
Dim vShapes As Variant, rg1 As Variant, rg2 As Variant
Dim cel1 As Range, cel2 As Range
Dim shp As Shape
Dim i As Long
vShapes = Array("One", "Two", "Three", "Four", "Five", "Six", "Seven", "Eight")
rg1 = Array("F8", "F7", "F24", "F23", "F40", "F39", "F56", "F55")
rg2 = Array("G8", "F8", "G24", "F24", "G40", "F40", "G56", "F56")
Application.ScreenUpdating = False
        For i = 0 To 7
            Set shp = ActiveSheet.Shapes(vShapes(i))
            Set cel1 = ActiveSheet.Range(rg1(i))
            Set cel2 = ActiveSheet.Range(rg2(i))
            shp.TextFrame.Characters.Text = "PLT" & [f8]
            shp.TextFrame.Characters.Font.Text = vbBlack
            If cel2 = "" Then
                shp.Fill.ForeColor.RGB = RGB(255, 255, 255) 'White
            Else
                Select Case cel1 / cel2
                Case Is <= 1    'Green
                    shp.Fill.ForeColor.RGB = RGB(0, 155, 0) 'Green
                Case Is <= 1.1  'Yellow
                    shp.Fill.ForeColor.RGB = RGB(250, 220, 0) 'Yellow
                Case Is > 1.1   'Red
                    shp.Fill.ForeColor.RGB = RGB(200, 0, 0) 'Red
                End Select
            End If
        Next
Application.ScreenUpdating = True
End Sub
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