Want to win a PS4? Go Premium and enter to win our High-Tech Treats giveaway. Enter to Win

x
?
Solved

Planned Hours vs Actual hours

Posted on 2007-11-27
3
Medium Priority
?
1,684 Views
Last Modified: 2013-11-15
Here is what I want to accomplish.  I have sub tasks the roll up to a task.  Here is what I want to capture

1. Start and Finish is ESTIMATED
2. I want to estimated the hours to completed each subtask
3. I want to enter the actual hours the task took.
4. I want to show our estimated hours compared to our actual (WORK vs ACTUAL WORK)

We can have a task that could span 1 month to complete BUT the hours estimated could be 8 and the actual hours to complete may be 4

What I'm seeing is if I indicate a sub task is 100% complete and it has estimated 1hr with the actual of 30 min, the Actual Work changes to match the estimated of 1hr.

This defeats the purpose of my objective.

How do I get around this?
0
Comment
Question by:keschuster
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 13

Expert Comment

by:jbfraser
ID: 20362449
Instead of changing percent complete to 100%, set the remaining work to zero. This will reduce the Work field to be the same as Actual Work and make the task 100% complete. You may want to add the remaining work column to your view.

In your process, you are not really telling Project that your value for work was not correct, you are telling Project that all that work was done.


James Fraser
0
 

Author Comment

by:keschuster
ID: 20365762
maybe i need to use these fields in a way I'm not catching on to.  Let me reiterate what I'm trying to accomplish

I have a task that I "budget" 10 hours for
Duration of the task WILL span 3 months
The actual time worked to complete the task is 5 hours.

At the end of the day I want to report that we expected to use 10 hrs , it only took 5hrs

How do I set that up?
0
 
LVL 13

Accepted Solution

by:
jbfraser earned 2000 total points
ID: 20369670
I think I understand.
The MS Project way to do what you are describing is to use the baselines. Set Work to 10 hours, Duration to 3 months. Save a baseline.

Fill in actual work. Use a timephased view if needed to track when the work happened, or just set the dates / duration appropriately.

Set remaining work to 0 or set Work to equal Actual Work (Same thing really.)

The reason to use the baselines is that in Project, % Work Complete is always Actual Work / Work. So if you want 100% complete, they must be equal.


Does that help?
0

Featured Post

Free Tool: Subnet Calculator

The subnet calculator helps you design networks by taking an IP address and network mask and returning information such as network, broadcast address, and host range.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Article by: x-men
Where used to see Gantt charts for illustrating project timelines, but what if I wanted to visualize passed timed events? Here's how.
A simple overview of the possibilities of using technology for project management.
Is your data getting by on basic protection measures? In today’s climate of debilitating malware and ransomware—like WannaCry—that may not be enough. You need to establish more than basics, like a recovery plan that protects both data and endpoints.…
Screencast - Getting to Know the Pipeline

610 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question