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Planned Hours vs Actual hours

Posted on 2007-11-27
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Last Modified: 2013-11-15
Here is what I want to accomplish.  I have sub tasks the roll up to a task.  Here is what I want to capture

1. Start and Finish is ESTIMATED
2. I want to estimated the hours to completed each subtask
3. I want to enter the actual hours the task took.
4. I want to show our estimated hours compared to our actual (WORK vs ACTUAL WORK)

We can have a task that could span 1 month to complete BUT the hours estimated could be 8 and the actual hours to complete may be 4

What I'm seeing is if I indicate a sub task is 100% complete and it has estimated 1hr with the actual of 30 min, the Actual Work changes to match the estimated of 1hr.

This defeats the purpose of my objective.

How do I get around this?
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Question by:keschuster
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Expert Comment

by:jbfraser
ID: 20362449
Instead of changing percent complete to 100%, set the remaining work to zero. This will reduce the Work field to be the same as Actual Work and make the task 100% complete. You may want to add the remaining work column to your view.

In your process, you are not really telling Project that your value for work was not correct, you are telling Project that all that work was done.


James Fraser
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Author Comment

by:keschuster
ID: 20365762
maybe i need to use these fields in a way I'm not catching on to.  Let me reiterate what I'm trying to accomplish

I have a task that I "budget" 10 hours for
Duration of the task WILL span 3 months
The actual time worked to complete the task is 5 hours.

At the end of the day I want to report that we expected to use 10 hrs , it only took 5hrs

How do I set that up?
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Accepted Solution

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jbfraser earned 500 total points
ID: 20369670
I think I understand.
The MS Project way to do what you are describing is to use the baselines. Set Work to 10 hours, Duration to 3 months. Save a baseline.

Fill in actual work. Use a timephased view if needed to track when the work happened, or just set the dates / duration appropriately.

Set remaining work to 0 or set Work to equal Actual Work (Same thing really.)

The reason to use the baselines is that in Project, % Work Complete is always Actual Work / Work. So if you want 100% complete, they must be equal.


Does that help?
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