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I want to redirect incoming email within Outlook 2003

Posted on 2007-11-27
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Last Modified: 2008-02-01
Co-worker is going on leave. She has set up  her email account within Outlook so that all email going to her email address goes to my inbox. My question is this. Can I create a rule that redirects all mail coming to  her account into a personal folder that will contain only her email? I want to do this so I dont have to sift out my inbox looking for her emails.

Thanks for your help.
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Question by:steffensm
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9 Comments
 
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Expert Comment

by:dekkar
ID: 20361245
Are you on an exchange server? or pop mail??

it is possible, but you need two rules... one on her end, saying to forward all external mail to you...

And one rule on your end saying 'when a message arrives that has her email address as the sender, move it to X folder......"

If you are on an exchange server, the server uses these rules, so the email doesnt need to 'pass through' her outlook...

If you dont have an exchange server, her outlook will need to send/recieve in order to forward you the messages.
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Author Comment

by:steffensm
ID: 20361277
IMAP
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Expert Comment

by:TWBit
ID: 20361292
Legalities aside, if you have Exchange server then give yourself permission to access her mailbox.  Then you can view it in your Outlook by going to File|Open|Other User's Folder
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LVL 11

Expert Comment

by:dekkar
ID: 20361293
hmmmm in that case is there a way to redirect her mail from your host? Im pretty sure there will be some kind of option to forward all her email there....

Do you want a copy on both her outlook and yours?

Doing it the way I described will work ok.. You just have to leave her outlook on so it can process the emails....
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Author Comment

by:steffensm
ID: 20361297
Dont use Exchange Server we use IMAP
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Expert Comment

by:dekkar
ID: 20361309
OR you can just add her account to your outlook (and set it to leave messages on the server, so she can later access them)

Then setup a rule on your outlook to move all email addressed to her to a certain folder..
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Author Comment

by:steffensm
ID: 20361310
Only need a copy on mine
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dekkar earned 500 total points
ID: 20361340
Then u can do the above.... Im pretty sure u can have both imap accounts running in your outlook.... then setup the rule as above in the rules wizard...
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Author Comment

by:steffensm
ID: 20361522
Thanks for your help. I was able to add the second account to my Outlook and now I have her email coming to the second Imap folder.
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