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Exchange email aliasses are made with severals domain name extensions

Posted on 2007-11-28
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Last Modified: 2010-04-21
Hello,

We have SBS 2003 with Exchange server.

When i create an extra email address in exchange, say for example "name@companynameA.com" it automatically creates an extra email address called "name@companynameB.com".  This is because we used to have an extra division in our company, operating under a different name.

Our users did the reception/administration for both those companies, so they needed to receive the emails obviously from both domains.  Now "companyB" is been sold and we no longer do the administration for that company.

However, every new email address that i make, i still being made with the same alias at both domainnames,see example above.

We need to clear that "companynameB" domain as we no longer have business for it.  Where can i find the setup that creates the alias at both domains ?

Thanks,

Geert
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Question by:ggc2
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Expert Comment

by:weareit
ID: 20366298
You will find the information in the Recipient Policies.

Start --> Programs --> Microsoft Exchange --> System Manager
Open the Recipients Folder
Open the Recipient Policies Folder
Right-click on the Default Policy and click Properties
Select the Email Addresses (Policy) Tab

You will find all email aliases defined by the Default Policy here.  If you don't locate companynameb.com, look for another recipient policy under the Default Policy

-saige-
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Author Comment

by:ggc2
ID: 20366698
@weareit :

thanks !  the location is exact, and companynameB is listed there.

One question :

If i delete the smtp rule there, how will it effect all the user that already have email aliasses defined at both companydomains?

Will those aliasses automatically be deleted, or do i manually have to open each user and delete their "name@companynameB" there ?

Thanks !
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Accepted Solution

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weareit earned 125 total points
ID: 20366764
You can attempt to push the policy out by right-clicking on the policy and choosing update.  However, if memory serves me correctly, this will only add new addresses but not remove old addresses.  If that is the case you will then have to manually remove all existing address instances.

-saige-
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Author Closing Comment

by:ggc2
ID: 31411433
Thanks ! Everything is adjusted !
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