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How to provide a user with full ownership access to all public folders

Posted on 2007-11-28
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Last Modified: 2011-09-20
I have a client that utilizes public folders for a lot of things. they have a lot of folders to manage and they want to assign the task of getting rid of old information to one person.

that person does not have the ability to delete the folders that they want  removed. is there a place in ESM or ADUC that I can give these rights to this user so she can clean things up a bit and get rid of the folders they do not need anymore?
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Question by:jlavery
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seeimred earned 1500 total points
ID: 20368154
Sure. I'd recommend creating a Mail-enabled security group in AD. then use Delegate Control Wizard or Security tab at the Org level in ESM and explicitly grant that group the ability to create top level public folders & create public folders (there may be a separate modify/delete folders perm but I'm not at a server now to check).  Then add the necessary users to that group. Also, set the same group as owner to the top level PF using Top Level Folder Properties > Permissions tab > Client permissions button, Role = Owner. Depending on the version of Exchange here, you will then use the appropriate method to push this group & permission down the tree(s).

The reason I'd go with a group instead of using the individual's acct is that changing or adding people with that level of permission is much easier. If you don't want them to have the rights anymore, simply remove them from the group.

Also, having the group set as owner on all PF's gives you a better chance at recovering an accidentally deleted item or folder. Say the group is set as owner for a folder and that folder disappears. You need to recover it but you were not an explicit owner. And you can't add yourself as owner after the fact.  However the group was owner prior to the deletion, so you add your acct to the group. Now you have a better chance of recovering the deletion.
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