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Many contacts in Exchange

Posted on 2007-11-29
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Last Modified: 2011-08-18
I have an Excel sheet with several thousand contacts. I want all employees to be able to use these contacts through Outlook 2007.
What is the best way to make these contacts available for all employees?
Update/management of them after they are imported should be easy aswell.
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Question by:chanfandk
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Sembee earned 125 total points
ID: 20372915
Exchange is not a CRM, so whatever solution you use will be clunky.
The best of a poor choice is to use a public folder. You will need to import those contacts to a Contact folder in a mailbox (create a special one for the purpose) as you cannot import directly in to a Public Folder. Then create the Public Folder in Outlook and copy the contacts across.

http://www.amset.info/exchange/companycontacts.asp

Simon.
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by:chanfandk
ID: 20373051
Thanks Sembee. But i heard that MS would stop supporting public folders in the future. Maybe already in EX2007?
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Expert Comment

by:Sembee
ID: 20373512
Lets deal with this FUD over Public Folders.

1. Public Folders are still supported. They are in Exchange 2007 and are likely to be in Exchange 14 when it eventually appears.
2. They have been de-emphasised, so Microsoft would like them to go away and for everyone to use something else.

Why would the fact that Microsoft are stopping support of Public Folders be an issue for you? Exchange 2003 is still a supported product and will be for some time. Microsoft do not stop supporting certain features in a supported product.
Public Folders has at least another five years of life yet, there is no reason NOT to use them.

Simon.
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Author Comment

by:chanfandk
ID: 20381822
When importing the Excel file it takes hours. And the it stops with a crash:
Event Type: Error
Event Source: Microsoft Office 12
Event Category: None
Event ID: 1000
This is the case, even if i make a file with only 2 lines.
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Expert Comment

by:Sembee
ID: 20381929
That is a generic error message. Doesn't really tell you what the problem is.
Have you tried an older version of Excel/Outlook?

Simon.
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