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Outlook 2003: do not autoarchive messages when flagged

Posted on 2007-11-30
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Last Modified: 2008-05-19
People in our offices use autoarchive to archive their mail messages. This works well but we have the following problem: important messages should not be archived, this are messages with a flag. So if the people add a flag, the message should get automatically the option 'do not autoarchive this item". I have looked for a solution in the following domains:
- do not autoarchive messages when they have the state "follow up"
- set properties on the folder "follow up" but this is just a state of a message and not an actuel folder
- trying to add rules on the messages in the inbox but you always need to execute the rules, it doesn't go automatically

The most important thing in this problem is that it all goes automatically. If you have any questions I will be happy to answer them
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Question by:soresma
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by:David Lee
ID: 20384387
Hi, soresma.

I don't believe it's possible to do what you've described.  Autoarchiving is done on a per-folder basis, not per-message.  The only criteria autoarchive uses is age.  The best solution I can suggest is to create a folder for these users to keep their follow-up items in and set autoarchiving to not archive that folder.
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by:soresma
ID: 20384989
It is possible to open a message and then set that the specific message shouldn't be archived. It is the problem that it should be done automatically upon flaggin' (or antoher way)  the message. I have done quite some research about the problem and it seems a problem that isn't easy to solve. Maybe it is possible with a macro but I'm not much of a programmer. We have given the possible solution, by moving the items to another folder but that isn't what they really want so we keep on searching.
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by:David Lee
ID: 20492636
soresma,

Apologies for taking so long to respond.

Yes, the NoAging property of a message can be set to True which will prevent the item from being archived.  You could write code that would set NoAging if the item is flagged, or you could write some code that'd be triggered by a toolbar button that would both set/clear a flag and NoAging.  Deploying that code will be a problem though if you have very many computers that need this capability.  Outlook has no automated means of distributing code.  The best solution would be to write an add-in.  They are more complicated than macros and require additional tools.  
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by:soresma
ID: 20581094
Best wishes for the new year.

Thanks for your reply. This option needs to be available to all users in our enterprise and because we work with terminal servers installing this would be fairly easy. We are also searching for code for this problem but it really isn't simple to find. I'll keep you posted.
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David Lee earned 500 total points
ID: 20604257
Happy New Year!

The code for doing this is very simple.  Something like the code below.  This would set the NoAging property of all selected items so they would not be archived.
Sub DontArchive()
    Dim olkItem As Object
    For Each olkItem In Application.ActiveExplorer.Selection
        olkItem.NoAging = True
        olkItem.Save
    Next
    Set olkItem = Nothing
End Sub

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