How to build a table of contents from a multilevel list

Posted on 2007-11-30
Last Modified: 2012-05-05
I have a large Word 2007 document built with the Word 2007 "Multilevel" tool and consisting of up to four levels of numbering heirarchy.  I want to generate a table of contents.

If I attempt to convert the multilevel structure into an outline, both the formatting and the numbering break down in a seemingly random way and I have given up trying to do that.  Converting the multilevel headings into styles (heading 1, heading 2, etc) also destroys the numbering logic.

Is there a tool or add-on that will generate a TOC from the multilevel headings please?
Question by:jonathonberg
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Accepted Solution

Shanmuga Sundaram earned 250 total points
ID: 20380718
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Expert Comment

by:Shanmuga Sundaram
ID: 20380723

Author Comment

ID: 20380940
Thank you shasunder - close, but no peanut.

All these solutions involve editing all 500 pages of the document and editing/highlighting the items I want as entries in the TOC.  What I *want* is for a utility to recognise the multilevel items and make a TOC from them.  This should be possible because they appear just fine in the crossreference choice box, so word knows how to build a list of them...

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LVL 19

Assisted Solution

dlc110161 earned 250 total points
ID: 20507615
Is your Multilevel tied to styles? If so, then you can designate those styles to be included in your TOC.
On the References Tab, select Table of Contents, Select Insert Table of Contents. Select Options. Associate the appropriate styles with the appropriate levels.

Author Comment

ID: 20508077
Thank you, but no, they are not.  The new Multilevel control in Word 2007 just seems to create a numbered indent, but retains the normal style.

I don't see how Word recognised the heirarchy in order to present it in the drop down box on cross -reference insertion if it can't see the structure for creating a TOC.

I have been wondering if I need  a service pack, but I can't even find the version number (what happened to Help About?)
LVL 19

Expert Comment

ID: 20508600
The SP1 won't help you if you didn't use styles. Sorry. Sounds as though you are going to be stuck manually creating the TOC. You might be able to get some different help if you post in a VBA Newsgroup.

To find the Version number, Office Button | Word Options | Resources

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