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Best Practice: Must set up Conf. Rooms / Projector

Can anyone provide a quick How-To in Exchange 2007 to allow our employees to request a conference room and projector / laptop, as well as allow the receptionist to receive those requests for multiple conference rooms, checking the availability, approving or denying the requests, etc.?

Sembee

Setup a resource mailbox using the wizard in Mailboxes. That will give you the resource. For denying/accepting requests, I haven't tried this, but with Exchange 2003 I used to use delegates, with the delegate being the person who needs to approve.

The users select the item as a resource in Outlook.

Simon.

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Sembee

That sounds about right. Doing the delegate thing is one of things on my long list of things I must try with Exchange 2007, which seems to get longer all the time.

Simon.

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ASKER

For the sake of completeness, I should also mention that allowing other users to view the calendar requires this:

add-mailboxpermission conferenceroom_name -accessrights ReadOnly -user domain\"Domain Users"

AND for #5 above, you'll need the following (by default, the AD account is disabled so you cannot log in as the conference room):
add-mailboxpermission conferenceroom_name -accessrights FullAccess -user domain\somebody

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ASKER

Sorry, two quick corrections that I just noticed while implementing that setup:

>>add-mailboxpermission conferenceroom_name -accessrights ReadOnly -user domain\"Domain Users"
add-mailboxpermission conferenceroom_name -accessrights ReadPermission -user domain\"Domain Users"

>>Set-MailboxCalendarSettings -identity ConferenceRoomUserName -ForwardRequestsToDelegates $true TentativePendingApproval $true -AutomateProcessing none -AutomateProcessing autoaccept -ResourceDelegates <List of Delegates>
Set-MailboxCalendarSettings -identity ConferenceRoomUserName -ForwardRequestsToDelegates $true TentativePendingApproval $true -AutomateProcessing autoaccept -ResourceDelegates <List of Delegates>

modus_operandi

Closed, 500 points refunded.
modus_operandi
EE Moderator

bkebbay

How do you set the meeting rooms to give a message saying the room is already booked and also message to say the room has been successfully booked.

See screenshots of wthat I'm talking about.
Thanks

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