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Any way to set a reminder for the follow up automatically for 30 min

Posted on 2007-12-03
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Last Modified: 2010-04-21
Hi,

As soon as i receive a mail if it is important and requires attention i put in a red mark a followup.But as the rules take them to different folders in outlook i forget them some times.Is there a way that a macro schedules a follow up a reminder.So that when i follow it up then it pops a reminder after 30 min.
Regards
Sharath
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Question by:bsharath
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by:David Lee
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Let me make sure I understand.  You want a reminder to pop up after 30 minutes for any message you set a follow-up on no matter what folder it is in.  Is that right?
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by:bsharath
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Yes you are right.If i set a follow up only...
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by:bsharath
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BlueDevilFan

Any help...
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by:Chris Bottomley
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You could add a follow up search folder to see in one place any items which are flagged and open.  i.e. you see a count of mails with actions that are uncleared.

Chris
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by:Chris Bottomley
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Enable follow up search folder: Right click search folders in the mail folders window of the navigation pane:
Select new search folder, (unless it already exists of course)
Mail flagged for follow up | OK
Search folder is auto populated
Drag the folder to the favourite folders if required.

Chris
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by:Chris Bottomley
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Note that pop ups are only triggered for items in the following default folders:
Inbox
Calendar
Tasks
Contacts.

Therefore unless your action items are in one of these directories the pop ups will not work and hence the use of the follow up folder can be a good alternative.

Chris
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by:David Lee
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Sharath,

I've been thinking about a way to make this work.  As Chris pointed out reminders only work for items in some of the default folders.  Chris' suggestion is probably the best solution.  My solution would be to create a task for any item you flag for follow-up.  That'd give you the reminder you wanted, but the code for doing this is a little complicated.  It's simple enough to trap the flag and create the task, but you'd also want code to find a delete the matching task if you removed the flag.  A Search Folder will show you all flagged items at once and in one place, it just won't give you a reminder.  
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by:bsharath
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BlueDevilFan

I would want something that you are talking about.As you said Chris solution is good when on one folder.
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by:Chris Bottomley
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Dont want to interfere with your request on David but note  that the search folder is a virtual folder that can reflect any open flagged items in the mailbox ... it is not restricted to a single folder, i.e. it displays almost real time ALL flagged items.  I say almost real time as the refresh of the virtual folder is not instantaneous but it as good as for this purpose.

Chris
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by:bsharath
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Chris...I really appretiate your method but my main requirment it setting the remoners for each flagged item from when flagged to remind me after 30 min.
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by:Chris Bottomley
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Thats fine and good luck ... just didnt want you thinking the search folder would only reflect a single folder in the mailbox.

Chris
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Assisted Solution

by:David Lee
David Lee earned 200 total points
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Sharath,

Give this a try.  It has to go in the ThisOutlookSession module.  It only works if you set the flag when the message is open.  It doesn't work if you set the flag from an explorer window.
Dim WithEvents olkInspectors As Outlook.Inspectors, _

    WithEvents olkMessage As Outlook.MailItem
 

Private Sub Application_Quit()

    Set olkInspectors = Nothing

    Set olkMessage = Nothing

End Sub
 

Private Sub Application_Startup()

    Set olkInspectors = Application.Inspectors

End Sub
 

Private Sub olkInspectors_NewInspector(ByVal Inspector As Inspector)

    If Inspector.CurrentItem.Class = olMail Then

        Set olkMessage = Inspector.CurrentItem

    End If

End Sub
 

Private Sub olkMessage_Close(Cancel As Boolean)

    Dim olkItems As Outlook.Items, _

        olkTask As Outlook.TaskItem, _

        strSubject As String

    If olkMessage.FlagStatus = olFlagMarked Then

        strSubject = "Followup: " & olkMessage.Subject

        Set olkItems = Session.GetDefaultFolder(olFolderTasks).Items

        Set olkTask = olkItems.Find("[Subject] = '" & strSubject & "'")

        If TypeName(olkTask) = "Nothing" Then

            Set olkTask = Application.CreateItem(olTaskItem)

            With olkTask

                .Subject = strSubject

                .DueDate = DateAdd("n", 30, Now())

                .Body = "outlook:" & olkMessage.EntryID

                .Save

            End With

        End If

    End If

    Set olkTask = Nothing

    Set olkItems = Nothing

    Set olkMessage = Nothing

End Sub

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by:bsharath
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Hi,

I tried flagging the mails but the reminder is not setting to it.
Can you please explain this piece please
>>It only works if you set the flag when the message is open.

I tried opening the mail then setting the flag but still no reminder.
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Expert Comment

by:David Lee
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Did it create a task for the item?
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Author Comment

by:bsharath
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Yes when i go to Tasks i am able to see the mail that i flagged.
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by:bsharath
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Any help BlueDevilFan
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Accepted Solution

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Chris Bottomley earned 300 total points
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Dont want to interfere with Davids work but whilst mooching about I came across this to support extended reminders ... dunno if it helps.

http://www.slovaktech.com/remindermanager.htm

Chris
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by:bsharath
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Hi Cris thats a nice one but it is a payed one. :-<
If David can help with this macro a bit i think we are done for the reminders part.
David any help on this...
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Author Comment

by:bsharath
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Any help David...
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Author Closing Comment

by:bsharath
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Thanks a lot to both of you.Shall go with Chris solution to pay for the task that i wanted.
points to you too David for the try...May be i was doing something wrong while running the Macro.

Wish you both a Happy New year
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Expert Comment

by:Chris Bottomley
Comment Utility
Sorry the solution couldn't be closed off with Davids work ... but glad something worked out for you anyway.

Chris
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