How select multiple folders in Outlook
Is there any way to select multiple folders in Outlook? I need to copy an Exchange mailbox of a former employee to a PST file for archiving. There is a subfolder under Inbox that has hundreds of subfolders that I need to copy. I tried to copy the parent subfolder (which then gets all the subfolders) but apparently that's too much stuff for Outlook to handle because it pukes and fails somewhere in the D's (the folders have company names). So that leaves me with the option of copying the folders one by one to the PST file but with hundreds of them, this will take forever. If I could just select a bunch of them at once, it would make it a lot faster but I can't find any way to do so. Is this possible in Outlook?
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Thanks, I had not thought to try an export. I am doing that now.
ASKER
Unfortunately the export failed as well. I guess I will just have to make some subfolders and move things to them and then copy those subfolders. That will make it go a little quicker.
Outlook still have the 2g pst limit?
I'm assuming from the tags that they are using Outlook 2003, which has about 18GB limit.
ASKER
Yes, using Outlook 2003. The mailbox is a little under 1 GB in size. Maybe the PC I'm doing this on doesn't have enough memory (has 768 MB).
ASKER
Turns out the problem exporting is probably caused by some bad e-mails that can't be opened or copied. If I can get those all identified and deleted, then I think I can get the export to work.
Have you tried the ExMerge util?
ASKER
No, haven't tried ExMerge but I finally got the export from Outlook working after removing the bad e-mails.
I'm normally just a guy asking for help from experts, but let me add my solution to this.
I created a contact view in Outlook that just included email addresses. I then did a search across my 20 contact folders for any email that wasn't blank (email <> ""). That gave me all my Email #1's as well as those individuals 2nd and 3rd email addresses if I had them.
I highlighted all that in the view, copied it, and put it into a spreadsheet. I consolidated all the email addresses, deleted duplicates, and had my list.
Your needs may have you handle things differently, but this may help.
I created a contact view in Outlook that just included email addresses. I then did a search across my 20 contact folders for any email that wasn't blank (email <> ""). That gave me all my Email #1's as well as those individuals 2nd and 3rd email addresses if I had them.
I highlighted all that in the view, copied it, and put it into a spreadsheet. I consolidated all the email addresses, deleted duplicates, and had my list.
Your needs may have you handle things differently, but this may help.
ASKER