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How to set recursive folder permissions in an Exchange mailbox ?

Posted on 2007-12-05
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Last Modified: 2012-08-14
We are running Exchange with SBS2003 / Outlook2003.

We created a utility mailbox, which would act as a store for old archived messages which all our users might need access to.
We copied a lot of data into this mailbox, mainly messages. It was from several users, and there are lots of folders and sub-folders. One folder has about 70 sub-folders for example.

Trying to set folder permissions is proving a nightmare. At the moment I have to go to each folder and set the permissions EXPLICITLY on each folder. With so many folders it will take a long time, and increases the chance of human error and missing one or two permissions.

Shouldn't there be a way for permissions set on a folder to replicate down recursively to all the sub-folders ? Then we could just add all 4x users to the root folder, and the permissions would propagate down the hierarchy ?

But don't know why this is not happening, or how to turn it on.....
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Question by:zorba111
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ormerodrutter earned 500 total points
ID: 20411754
Why didn't you set this on Exchange server? Grant the users whatever permissions to that utility mailbox?
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Author Comment

by:zorba111
ID: 20412183
I did this from Outlook by setting the top level mailbox node's permission.

The permissions did not get inherited to the sub-folders.

Would it be any different had I done this from the server?
IE the permissions would have been inherited down the chain ?
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Author Comment

by:zorba111
ID: 20412496
>> Would it be any different had I done this from the server?
>> IE the permissions would have been inherited down the chain ?

Well, I found out for myself - most definitely YES !!
This time the permissions were inherited down the chain and all is well.

So thank you !

I'd love to know why it worked one way but not the other way, just b4 I close this
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Author Closing Comment

by:zorba111
ID: 31412854
thanks ormerodrutter
would've loved a one-liner explanation of why it worked this way but not from Outlook, but that's only the cherry on top :-)
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