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Auto delete / move email after forwarding

Posted on 2007-12-05
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Last Modified: 2012-06-27
Hi,
Just wondering if it's possible to create a rule that will automatically move or delete an email once it's been forwarded.

eg.  I receive a new email, I forward it to someone else, it is automatically moved to a "processed" folder or to deleted items (which ever is easier to set up!)

Thanks
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Question by:edelm
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Expert Comment

by:war1
ID: 20415084
Hello edelm,

yes, you can set a second mail rule right after the forward rule, to move emails based on your forwarding criteria.  If you do not know how to move emails to another fodler, here is a tutorial
http://download.microsoft.com/download/5/0/2/502138b6-6830-4b3c-bd35-63cba7efc770/OutlookEMailRules_GS_E.ppt -

Hope this helps!
war1
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Author Comment

by:edelm
ID: 20415543
Thanks war1,

Maybe I didn't explain the query properly, I don't want to move the email to a specified folder after it arrives.  I want the email to be in my Inbox until I forward it to another email address, then I want it to automatically disappear from the Inbox.

The rules will allow me to put a copy of the email into another folder but the original still remains in my mailbox unless I delete it manually.

Hope I've explained it a bit better!
edelm
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Expert Comment

by:war1
ID: 20415646
Mail Rule will allow you to move an email, which is copy and delete.
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Author Comment

by:edelm
ID: 20418238
I'm using outlook 2003.
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Expert Comment

by:war1
ID: 20420985
Mail Rule Wizard in Outlook 2003 will allow you to move emails.
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Author Comment

by:edelm
ID: 20421263
Sorry war1.

I don't know if I'm going mad but I can't see what you're saying about the rules.  The rules in 2003 will allow me to perform an action when a mail arrives (on mail in my inbox) or after I send it (on mail in my sent items), am I right in thinking that?

If I am then neither of those solve my problem.  I want to perform an action on a mail in my Inbox after I have forwarded the same email to someone else.  I presume the "after sending" rules won't apply because they are looking to my sent items.

Receive mail - Forward the email to new recipient.  Now have a copy in Inbox and Sent Items.  Automatically move original from inbox to "processed" folder.  Only leaving emails which haven't been forwarded in my Inbox.

Am I totally missing the point :- o
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Expert Comment

by:war1
ID: 20421307
You need to create a second rule to move the email after you forward it with first rule.
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Author Comment

by:edelm
ID: 20423457
Please bear with me war1.

I created the move rule.  It moved the email from my sent items to the specified folder.  I can't see where or how I can remove the original from my inbox :-(

Thanks for your help so far!

edelm
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Accepted Solution

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war1 earned 250 total points
ID: 20424094
If you select Move and Outlook did not delete the message, then restart Outlook and test if Outlook delete the original message.  If still not deleted, there is something wrong with your profile. Create a new profile test if a rule will move a message.
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