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Prevent resource double-booking

Posted on 2007-12-05
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Last Modified: 2008-02-01
We have 7 conference rooms setup in AD. They are configured in outlook to prevent double booking when invited to a meeting. Some users still double book by directly editing the calendar itself. I have tried removing create and view rights but they can't book the resource at all that way. Is there a way to keep users from being able to directly edit the calendar while still allowing them to book the resource?
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Question by:guitchicken
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mass2612 earned 500 total points
ID: 20416342
Hi,

How do your users book the resource? We normally have them only book resources via a meeting request sent to the resource mailbox. Therefore our users only have view access to open the calendar so they can see what's booked but to book a time they need to create a meeting request and include the resource mailbox as an attendee.

The resource mailbox is set to accept, etc via outlook. You can also consider using the auto-accept agent: -
http://technet.microsoft.com/en-us/library/aa996253.aspx
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by:guitchicken
ID: 20419888
This is the way they were instructed to do this.

To set up a meeting:
Be in your Calendar
Select Actions (from top menu)
Plan a Meeting
Add Others
Add from address book
Select Conference Room and place in resources
Select people invited to your meeting and place their name in appropriate place "Required" or "Optional"
Add details, time, subject etc.
Send

This works fine. The problem is not all users are doing this (of course) and we are looking for a way to prevent them from doing it any other way.
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Expert Comment

by:mass2612
ID: 20423340
That's basically the same thing as completing a meeting request. I would certainly suggest looking at the auto accept agent as we use it and only have read access to the calendars therefore if we select File > Open > Other Users Folder and open the meeting room calendar we can't manually add a meeting and therefore cannot double book as the auto accept agent won't allow this.
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Expert Comment

by:kineticexpert
ID: 25246869
But when a user open up a shared calender in outlook and double click on resource calender, he can still book the resource. Is there any way to prevent user to double click on resource  calender?
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