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Search all messages and mailboxes

Posted on 2007-12-06
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Last Modified: 2008-03-18
Hello all,

I need to search all my exchange mailboxes for message sent to and from a certain user. I also would like to be able to search all the messages for keywords. Can anyone outline a way to complete this task?
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Question by:bhnmi
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by:cshepfam
ID: 20422296
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Sembee earned 2000 total points
ID: 20422387
Message tracking will work if you had it enabled, but it will not allow you to search the mailboxes for a keyword. For that you will need to use exmerge.

This MS article will give you a start with exmerge:
http://support.microsoft.com/default.aspx?kbid=265441

There are others - Google for them as exmerge is a very common tool that most Exchange administrators are familiar with.

Simon.
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by:bhnmi
ID: 20422414
Thanks, Sembee I will take a look at that also.

Question, if message logging wasnot enabled prior to now will I not be able to use the message tacking center?
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LVL 104

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by:Sembee
ID: 20423060
Message tracking is not retrospective. Therefore if it was not enabled then you cannot search on older messages - only messages from the point it was enabled. Also note that it doesn't record the entire message - just the header information. It allows you to track the email, but not see the contents.

Simon.
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by:bhnmi
ID: 20423239
Okay. How about if I do a full text index of the store?
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Expert Comment

by:Sembee
ID: 20424648
A full text index isn't going to help at all. That simply makes it easier for the users to search in Outlook IF they aren't in cached mode.

Simon.
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by:bhnmi
ID: 20428496
I brushed through the article you linked me to Sembee, and I don't quite think I am grasping on how to use that tool for the purpose I need. Basically an issue has arose and I need to pull all messages that have been sent to and from a certain user internally.
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by:Sembee
ID: 20428606
Once you have setup an account with full mailbox access it scans through the mailboxes based on the criteria that you have specified and then extracts the content to PST files for viewing.

It is the only tool that will do that for you without going third party. There is nothing else in Exchange that will.

Simon.
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Author Comment

by:bhnmi
ID: 20428673
Need to have full mailbox access to each mailbox? Or an exchange view all admin rights?
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by:Sembee
ID: 20429513
Full access. You will need Exchange View Only as well.
The application actually opens the mailbox. I usually suggest a separate account is created, so that you don't get in to the complications of denies on Administrator and Domain admins.

http://www.amset.info/exchange/mailboxaccount.asp

Simon.
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by:Computer101
ID: 21156785
Forced accept.

Computer101
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