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Attempting to change ownership of a mail database results in an error with no lasting change.

suns0ft asked
Last Modified: 2013-12-18
I've recently taken on a role as an admin for a company that has just transfered from Outlook to Lotus Notes. I've had no previous experience with notes before now so don't know a whole lot about the program and am learning as I go.

Two users needed access to a mailbox set aside for the receiving of certain information, so I've created a mail database for their use. Everything works just fine, they can both access the inbox and send/receive mail just fine.

The problem is that any mail sent from that inbox appears to have been sent from my name, not theirs. I reasoned this was because I had created the database, so I looked for a way to change this.

I changed the Owners under Administration in the Mail-In Database options from myself to the two users who would be using the database with no problems, but it made no difference, so I opened the database and changed the owner under 'More, Preferences' to one of the two users, figuring this way the emails would send from him. I got the following error message:

Object variable not set
On Module: CLICK
On Line: 30
On Method: CLICK

However, when going back into the preferences, the name had successfully changed, and upon sending a test email, it appeared to be sending from the correct user. Unfortunately the change did not follow through to the two users, and any emails they sent were still showing as from me. Upon restarting Notes, I found that the change did not carry through for me either.

I tried changing the owner through my own Notes client, through the Admin client, and through the Admin client running off the server, logged in as Administrator. They all gave the same error message and had the same result.

Not really aware of the complexity of this problem, so I'm happy to increase points if this is something difficult :).
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First check the mail template version and the notes client version. If I am not wrong, the mail template is of higher version and the Notes client is of lower version.

You can try accessing the mail database from web and try sending mails. It should work.
If the issue is with versions, try to downgrade the mail template version by doing replace design and selecting the correct version template.
Hope it helps.
If it is not of version problems, then try to refrsh/replace the design and compact the db. Also, what try to give manager access to the users.


Well first off I appologise for not including the basic stuff. We're running Notes 8.0, and I've just checked the mail template, which is also 8.0.

I tried to refresh/replace the design but had no luck. Same with compacting the DB.

It also makes no difference at all when I give the users manager access. I've also tried giving ownership to another admin, exact same error.
If you access from Web, it should work.

Also, try to create a new user account and check.


Unfortunately we need access from the Lotus Notes Client, not the web (which we do not have availible at the moment for various reasons).

I've tried with numerous users of varying access levels, they all give the same error.
Then it could be the installation problem.
Let's wait for other experts to give there inputs/suggestions.
Sjef BosmanGroupware Consultant

Did you check the owner of the database, as mentioned in the Preferences? Click on Tools/Preferences, "This database belongs to..."



I've tried assigning to database to myself, the users who would access it, the administrator, random test users etc etc.

Doesn't seem to make any difference.

You should assign the mail-in record itself as owner of the mail file. Open the mail file, then click TOOLS on the action bar, PREFERENCES. Click the button to select a new owner, and choose the mail-in record.

Now, messages sent from this mailbox will appear to come from the name assigned to the mail-in record.



I tried this, but got the error "The owners name must be entered in hierarchical format, because the current users ID is hierarchical (current ID is administrator)."

I'm thinking this is because Share Trades is only a mail-in database, not a user. Though any attempt to change the databases ownership to a user has brought forth the error in my original post.
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