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Outlook Calendar

Hi All,

We would like to maintain a team calendar and record all our meetings/leave etc.  While we could create a calendar in the outlook public folders, the problem is that if you create an event in that calendar and set a reminder, it says that the tasks and reminders will not work since it's a public folder.  What is the best way to maintain a common calendar while ensuring that the alerts will go out to all the team members?

Thanks
ISS
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ISS_Expert
Asked:
ISS_Expert
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2 Solutions
 
Thomas SwaneyOwnerCommented:
I don't know if you are using Exchange or not but if not I have a client that is using the OfficeCalendar program from http://officecalendar.crmdesk.com/ and it works well. The only problem they ever have is sometime they have to reconnect to the server. This program has a database that sits on the network server which all of the users connect to and it integrates with Outlook very well. I have even used it with a software that I have developed for attorneys.
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scrathcyboyCommented:
for easy integration into outlook, you are pretty much stuck with exchange or exchange central.  See --

www.re-soft.com/product/addon.exchangecentral.htm
www.netsimplicity.com/products/mrm/outlook.asp
www.download3000.com/download_4119.html 
support.microsoft.com/kb/285217
articles.techrepublic.com.com/5100-1035_11-5025417.html
www.ssw.com.au/ssw/TeamCalendar/
www.outlookcode.com/archive0/d/teamfolders.htm
team-calendar.download-116-7537.programsbase.com/
www.sharewareconnection.com/team-calendar.htm
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ISS_ExpertAuthor Commented:
BTW, we do have MS Exchange Server.  And that's what I meant when I said public folders.
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scrathcyboyCommented:
well then, most of the links I gave are relevant.  Let me know if you need more.
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Thomas SwaneyOwnerCommented:
See if this article is any help:
http://support.microsoft.com/kb/178698
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Thomas SwaneyOwnerCommented:
Here is another article that may help:
http://searchexchange.techtarget.com/expert/KnowledgebaseAnswer/0,289625,sid43_gci1174843,00.html

Sorry for the articles but they may be something that points you in the right direction.
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ISS_ExpertAuthor Commented:
Thanks to all for your suggestions.  I tried creating a shared calendar on one of the PC and tried accessing it from other PCs.  However I get the error "Cannot open the folder." although I have granted permissions.  I have even tried restarting Outlook.  Can someone tell me why this is happening?  Thanks
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scrathcyboyCommented:
You wouldn't believe the number of questions coming in to EE about people having permissions problems with Exchange server -- it is one of the most difficult software for people to set up.  I don't have one in front of me right now, but I do know you have to get into exchange server itself and set all the users to have permissions, BOTH local and "remote" to access anything that exchange dishes up to outlook clients or anything they access from the server.  You have to add all users into exchange, not just the server OS permissions
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ISS_ExpertAuthor Commented:
Thank you both for your comments!
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Thomas SwaneyOwnerCommented:
You are welcome. I am glad that I could be of some assistance with this matter.
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