how to archive e-mails

Question:
How can archive old e-mails that rside in user's inbox. I am looking to archive them in exchange server rather than PST files.
AsgharEAsked:
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SteveH_UKConnect With a Mentor Commented:
There are three main approaches:

1)  Use special archiving software to remove the e-mails from Exchange and leave special items in their place.  These links can be used to pull the items from the archive solution.
2)  Move the mails into a separate mailbox for archiving, relieving the size of the users' own mailboxes
3)  Compress files in the mailbox

For (1) and (3) you should look at third party software, for example http://www.exclaimer.com/storecompressor.aspx and http://www.exclaimer.com/mailarchiver.aspx and http://www.quest.com/archive-manager/.

For (2) you can use the ExMerge tool (download from MS) or use the built-in Advanced Find to find e-mails and then move them.

Finally, it might be worth considering just removing attachments from large items as these can often represent over 80% of the store.  You can use the Search Folders feature of Outlook 2003 to help with this as well.
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AsgharEAuthor Commented:
AsgharE

Thank you for your Response,
1) I looked in to one archiving software and it cost approximatly 10K and I am dealing with 15 heavy exchange users, although it was impressing archiving software but have not decided yet.
 2 and 3 were not what I was looking.
Now that I got educated more on the subject, the Exhange hosted services has become very atractive and I am learning about it know.
Thank you
AsgharE
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SteveH_UKCommented:
Your comment:
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Thank you for your Response,
1) I looked in to one archiving software and it cost approximatly 10K and I am dealing with 15 heavy exchange users, although it was impressing archiving software but have not decided yet.
2 and 3 were not what I was looking.
Now that I got educated more on the subject, the Exhange hosted services has become very atractive and I am learning about it know.
Thank you
AsgharE
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Glad to help.  Sorry it's so expensive, but I don't yet have the option of under-selling the corporates.... maybe one day :)
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