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Configure and use resource mailbox - Exchange 2007

I have multiple vehilcles and rooms that I need to have users invite to schedule through Exchange 2007.

How do I configure this and how do users invite this so that it doesn't get double-booked.

Look forward to any resopnses.
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cdubbcisco
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cdubbcisco
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1 Solution
 
ificuserCommented:
This article will show you how to create the proper resource mailbox. For rooms I would create a resource mailbox, for the vehicles I would create a equipment mailbox.

http://www.msexchange.org/tutorials/Managing-mailboxes-Exchange-Server-2007-Part1.html

Configuration is pretty straight forward and users will need to make appointments through outlook to book those items. You will then need to work through in your own company policy, whether you want to automatically accept the requests or someone needs to check them first.

Do you use Office 2007
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cdubbciscoAuthor Commented:
we use a mix of 2003 and 2007 outlook versions.

When a user would request say 'conference room', would they put in 'conference room' in their invite list?
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ificuserCommented:
No, that is automatically done because you are "Inviting" other users into the "conference room". The conference room automatically gets an invitation. But there is a catch. You could have the problem that when someone else tries to schedule it Outlook shows it as "may be occupied".

Now the point is that the room itself does not accept any incoming requests for meetings. This needs to be done manually by someone that has access to that mailbox (but by default no one does).

This is an easy fix. set the mailbox to "auto accept" mode with the following line of PowerShell scripting:


Set-MailboxCalendarSettings Resource1 -AutomateProcessing:Autoaccept

Replace "Resource1" with the name of your resource.
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cdubbciscoAuthor Commented:
Perfect.  Understand and got that working.

The only thing is that when i go to invite the 'conference room' and somebody has already requested that date, it doesn't show up as 'busy' through outlook like it would if it was a normal user that had an event during that time.

I am using 2003.

Am I missing something?
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ificuserCommented:
There might be a configuration issue with 2003 outlook and exchange 2007 "features". They might only work natively with 2007 office.
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Computer101Commented:
Forced accept.

Computer101
EE Admin
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