How to setup multiple users on MS Outlook ??

I have a client with two computers in his house, one running Outlook 2003 and one using Outlook 2007. However his wife and children are mixing their emails with his own and he would like to setup a type or manager system which would require setting up user account.

I know how to setup user accounts on Windows and how to add and modify email accounts, but what I want to do is when they start Outlook I want it to ask for a username and password before you can login to your specific account without others seeing your private emails and mainly mixing private and business emails.

Thank you if you can help.
4913HorstmanAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

rindiCommented:
In outlook you can setup profiles and each profile can use another mail account. If when you setup the mail account you don't check the "keep password" box it'll ask for the password before logging on.
0
4913HorstmanAuthor Commented:
thanks for the reply.

i found the password setting just a few minutes ago and it works on my computer but when i tried it on my clients computer the password box did not come up when i opened outlook. why is that?
0
rindiCommented:
If you aren't using an exchange server based mail account then the password will only be asked when you are transferring mail. On exchange based systems you first have to logon to exchange for outlook to work. If you aren't using exchange, tell your users to logoff from windows when they aren't using it so others can't see their emails, or tell them to use a screen saver that requires a password.
0
The Ultimate Tool Kit for Technolgy Solution Provi

Broken down into practical pointers and step-by-step instructions, the IT Service Excellence Tool Kit delivers expert advice for technology solution providers. Get your free copy for valuable how-to assets including sample agreements, checklists, flowcharts, and more!

4913HorstmanAuthor Commented:
That is strange. The screen saver idea would not work in this situation because the material in the emails is too sensitive and there are general programs running such as Skype which the whole family use to contact family and friends around the country, so it would defeat the purpose of having a password on only emails.

It's amazing that this is like $700 software less than a year old and they still have not thought of everything! I cannot believe that the Outlook password works on my PC and not theirs. Such a stupid simple thing like this and it does not work.

Any other idea's out there? Thanks.
0
Shadowmage1991Commented:
I might have an idea..
This works for me in MS Outlook 2007.

Go to "File > Data File Management.."

There will pop up a new screen.
You'll be on a tab called "Data Files"

In the Top Left, click "Add..."
Then Select which one you'd like to choose.
Note: 1 supports older versions, the other doesn't.

Save the file somewhere.
Then let your client type in their password and give it a name.

When someone then tries to access that personal folder they'll be prompted to give in a password.
You can then use macros and rules to let all the mail go to the apropriate personal folder.

I hope this helps.
0
4913HorstmanAuthor Commented:
I will try than thank you!
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Outlook

From novice to tech pro — start learning today.