Auto Insert of text Word 2007?

Posted on 2008-02-06
Medium Priority
Last Modified: 2008-09-23

I allways copy and paste the same urls into emails using outlook 2007, in there any way to store these urls and then just insert from a list when I need them? or could autocorrect do this? I also do the same for paragraphs of text 3 or 4 lines of text, how can this be done?

Question by:HighRoller1
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LVL 10

Expert Comment

ID: 20831135

I don't work with 2007, but in 2003 the following works fine (in fact I do this for myself).

Make different "signatures" with different names:
- "My urls"
- "ParagraphOK"
- "ParagraphNotOK"

En when your cursor is at a point where you like to insert a certain standard-text, choose the signature you want.


Author Comment

ID: 20831335
Thanks Luke, but It will only allow one signature per email so that method wont work for me.
LVL 10

Expert Comment

ID: 20831378
In that case, this is not the same as in OL 2003.

In OL 2003 there is a "signature" button in the "standard" taskbar.
When I click on that button, I get a pull down list with all my signatures
(As I said, I have different signatures with different text-content and different names). Or, alternatively, I can do
- insert
- signature
and I get the same list.
I can then choose which signature to insert at the place where the cursor is at that moment, as many times as you like, with as many different signatures as you want.

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LVL 70

Accepted Solution

KCTS earned 1000 total points
ID: 20831397
In office 2007 you can add items to "building blocks"
Highlight the item, Click INSERT on the Menu, go to Quick Parts->Save Selection to Quick Parks Gallery.

to insert the same: Click INSERT->QuickParts->Building Blocks Organizer, select the item and then INSERT

Author Comment

ID: 20832181
yes that looks good for paragraphs of text, but is there an easier and quicker way when it is only a URL that I want to insert? where I type the first few letters of a keyword and it gives the option to complete the rest?
LVL 70

Expert Comment

ID: 20832276
You can add Building Block to the Quick Access Toolbar:
Click the Office Blob->Word Options->Customize->All Commands
then select Building Blocks and ADD
LVL 19

Assisted Solution

dlc110161 earned 1000 total points
ID: 20832286
You can use an AutoCorrect option.
1.  Type the URL that you want and make sure that it turns into a hyperlink.
2.  Select the URL (highlight), making sure that you do not select a paragraph marker.
3.  From the Office Button, select Word Options, then select Proofing
4.  Click on the AutoCorrect Options button
5.  The AutoCorrect dialog should open, with your URL in the Replace as you type With text box.
6.  Type in the Replace text box your desired characters you will use as a shortcut.
7.  You should also decide whether you want your URL stored as Formatted text or plain text.
8.  Click ADD and then OK, OK

Hope this helps.

Dawn Crosier
Word MVP


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