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Setting up Headers in outlook contacts

Posted on 2008-02-07
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Last Modified: 2010-03-06
We are running Exchange Server 2003.  In our public folders we have many contact lists.  When a person tries to add a header when printing out any one of the many contact lists by going to print, page setup and then headers, what ever header he has written is not only applied to that one contact list but every contact list that he can view in public folders.  This only affects the public folder contact lists that he views on his computer, not anyone else viewing the header of said contact list.  Is there a way to add a header to a contact list in our public folders so that each individual contact list can have its own unique header and also so that when the headers are set on the public contact lists, everyone can view/print the contact lists with it's unique header set by a different individual other than themselves?  Thanks in advance for the help.
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Question by:Steelin_It
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by:David Lee
ID: 20871227
Hi, Steelin_It.

Sorry, but I'm not clear on what you mean by "header".  Can you explain a bit?
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by:Steelin_It
ID: 20871355
Sorry for any confusion.  When you try to print out the contact/phone directory list in outlooks public folders by going to file, print and then page setup, you will see a tab that says header/footer.  This allows you to add a comment to the page you are printing.  Unfortunatley for me it adds the header "universely" to every contact directory in outlook (in my outlook only, not everyone's), not just the one I'm trying to print.  I want to be able to add a "header" individually to each seperate contact list in outlook so every time a person opens up "their" outlook tpublic folders that header is there
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by:David Lee
ID: 20934486
I don't know of any way to accomplish that.  The headers are associated with the print style (table or memo).  There's no means I know of for setting them on a per-folder basis let alone making that public (i.e. set for everyone who accesses the folder).
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by:Steelin_It
ID: 20939034
I've been looking into associating a form with the contacts list but have had no luck.  Any thoughts on that?
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David Lee earned 2000 total points
ID: 20943143
Yes, you can create custom forms and associate them with folders.  Each folder could have a separate custom form.  That won't solve the problem you described though.  Outlook doesn't print the actual form so changing the form won't change the way the items print.  The best solution I can think of to change the way things print is to print from outside of Outlook.  For example, use a script to format the output the way you want using HTML and print from Internet Explorer.
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