One of our new employees is asking how to "Insert a File Hyperlink in an Outlook Item". I don't see that option in my Outlook or his. He said he could do this at his old company and I found the below instructions on the internet. However, both our Outlooks do not have that option. (note: I know how to do the work around by coping the path, pasting it in the email and right clicking on it and assigning a hyperlink.)
Does anyone know why this option is not showing up?
Place your curer in the notes/body field of the Outlook item (in the thumbnail example below, we are using an Outlook journal entry). On the item menu bar select Insert/File and the Insert File window will open.
Use the browser to find the file that you would like to insert a hyperlink for then select it and click the drop down arrow to the right of the Insert button (lower left hand side of the Insert File window - see thumbnail below).
Insert File Hyperlink in Outlook Item
Select Insert as Hyperlink from the Insert button drop-down menu and you will see a link appear in the body of your Outlook item. If you click on the hyperlink, the file will open.
The great thing about inserting Hyperlinks instead of the file itself is that you will always get the latest version of the linked file and a hyperlink takes up a lot less storage space in your Outlook Mailbox than an actual file.