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HilltownHealthCenter asked on

Problems with creating a (not personal) shared calendar

Call me "John Jones". I want to share a calendar (call it "John2") that is not my personal Outlook Calendar (named "Calendar" by Outlook). I have created  "john2" (go/folder list/r. click calendar/new folder), which then also show up in the "My Calendars" list.  I can't figure out how to share "John2".  I have tried R clicking on  "John2", choosing sharing, setting permissions. Looks good. Then when I try to open the shared calendar from another users Outlook, choosing "John Jones"  from the GAL drop down , the calendar will not show up. If I do exactly the same steps to my basic "Calendar", it will show up. How does the user properly point to "John2" so that it can be opened it as a shared calendar?

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David Lee

8/22/2022 - Mon
David Lee

Hi, HilltownHealthCenter.

You have to share the entire mailbox to share non-default folders.  In other words, you can share the default calendar without sharing the entire mailbox, but cannot share this additional calendar without sharing the entire mailbox.  Here's Microsoft's own words on the subject:


Given that, what is the appropriate way to build and share a calendar that is not my default calendar?
David Lee

Tell me more about the end goal.  What do you need the shared calendar for?
This is the best money I have ever spent. I cannot not tell you how many times these folks have saved my bacon. I learn so much from the contributors.

A  domain users who is a department head wants to share a calendar, limiting access to a small set of other domain users (her department). She does not want to share her personal calendar. The other users also have personal default calendars that they do not want to share.
David Lee

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