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Outlook Calendar and Exchange

Posted on 2008-06-11
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Last Modified: 2010-04-18
I have a server 2003 network with Exchange server 2003 installed. My users access their email through Outlook Web Access (OWA) and they are able to view a calendar. What I am looking to do is be able to set up a communal calendar with all of the important school dates on it and all of the users can pick it up in OWA through the calendar tab.

Can someone please help me to achieve this?

Thanks
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Question by:andrewjones1987
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7 Comments
 
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Expert Comment

by:Darius Ghassem
ID: 21759845
What I did to fix this same problem was create a Calendar in the Pubilc folders for everyone to view and edit.
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by:andrewjones1987
ID: 21759857
how do you do that? can you use it with OWA???
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Expert Comment

by:Darius Ghassem
ID: 21759908
Yes, you can use it with OWA.  Here are a couple of websites that walk you through it. It is easy to do.

http://searchexchange.techtarget.com/news/article/0,289142,sid43_gci1025495,00.html

http://www.msexchange.org/tutorials/PFMIGRATE.html
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by:andrewjones1987
ID: 21760479
I have had a look, but it doesn't specify how to create a calendar - or have i missed it???
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Darius Ghassem earned 500 total points
ID: 21760524
Create the folder
To create a public folder, open Outlook and expand the Public Folders container. Right click on the All Public Folders container and then select the New Folder command from the resulting shortcut menu. When you do, you will see a dialog box appear that asks you for three pieces of information.

First, you must enter a name for the new folder. Second, you must select the folder's contents. The folder's contents can be mail and post items, calendar items, contacts or just about any other type of data that Outlook recognizes. Finally, you must navigate through the public folder tree and select the new folder's location within the public folder hierarchy. Once you have done this, click OK and the new folder will be created.

Now that I have shown you how to create public folders, let's take a look at how you can manage a folder's permissions. Although you must create public folders through Outlook, you must set the folder's permissions through Exchange System Manager.

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by:andrewjones1987
ID: 21783078
Hi I have done this.

Is it possible to:

a) If I create an appointment all day called "End of Term" can I display a reminder When a user logs on to their email?
b) Is it possible to have a monthly view by default instead of a day view?

Thanks
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LVL 59

Expert Comment

by:Darius Ghassem
ID: 21785758
If I remember right you can't have a reminder to pop up. You will have to get a third-party add-in to do that. You can only get reminders from your default calendar. The add-in is usually cheap.

http://www.microsoft.com/technet/abouttn/flash/tips/tips_101204.mspx

With the default view the user must select the default view from the view menu. Try right-clicking the public calendar to see if you can change the default view but I don't think you can.
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