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Need to use Checkboxes in Word

Posted on 2008-06-12
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Last Modified: 2012-08-14
Office 2003.
Word.
Hi,
I want to send a Word document to some people and give them the abiilty to answer  a question within the document by selecting from 3 possible answers.
The answers will have an empty checkbox next to them.
I just want the user to be able to select that checkbox with the left-mouse button to display an X in the checkbox, or a checkmark in the checkbox....pretty simple request, right?
I have used the View -> Toolbars -> Forms -> Checkbox feature, but it does not seem to do what it is supposed to do.
At this time, after inserting the checkbox into my document, I have to right-click it, and then select Properties, and then select Enable Checkbox radio button to display it or not. This is way too complicated from an end-user perspective.
There has got to be an easier way to do this.
Am I missing something?
Thanks
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Question by:cliffordgormley
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Expert Comment

by:GrahamSkan
ID: 21771040
I'm not sure what you are doing, but it shouldn't be that complicated.
Forms checkboxes are enabled by default. There is no radio button feature in Document forms, so that does confuse me.

Design your form, including the fixed text such as the questions. Add form fields, text input where you need the user to type in, checkboxes as you mentioned, and dropdowns if you wish. Except to add the values into the dropdowns, you can get going without modifying the form field properties. When done, lock the document with the padlock icon. Later you can add a password and  perhaps exempt sections via the menu : Tools/Protect document.

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Author Comment

by:cliffordgormley
ID: 21775249
OK, i wasn't familiar with the Protect feature.
I got the Dropdown Forms to work for my survey, but I also want to provide a section where the user can add comments.  
Unfortunately, the Protect feature is preventing the user from editing the comments field.
Thanks!
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Accepted Solution

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GrahamSkan earned 500 total points
ID: 21776683
First separate the parts where you need to allow the use of free text from the parts to be protected by inserting section breaks (Insert/Break). You probably only need Continuous breaks.

Select  Protect Document... from the Tools menu.

This will open the Task pane. Choose 'Filling in forms' as the protection type. You should see a 'Select sections' link under the protection type dropdown. This will open a dialogue where you can remove the checkbox tick for the relevant sections.
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