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2 or More accounts in OUTLOOK 2003_ Is it possible to SEPARATE THEM?

Posted on 2008-06-14
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Last Modified: 2010-04-21
I need to setup 2 email accounts given by my internet provider (Which are for different uses, one for work, and another personal) and one from hotmail (this one is optional..) in OUTLOOK 2003

So i am wondering, If i setup the two accounts from my internet provider will I be able to read my mails in separate ways? Meaning, each address will have their own Folders? INBOX, SENT,. etc... Or will them all Arrive to the same folders??  That will be a mess for me and i dont want to work that way...

Can you teach me how to do it, or possibly some links on how to do it?  But first of all i would like to know if it is possible ( the separated way...) !

thanks,
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Question by:unrinoceronte
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Darius Ghassem earned 400 total points
ID: 21786853
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Expert Comment

by:kanlue
ID: 21786860
yes, it's possible (the separated way).

basically, two steps:
-set up accounts in your outlook in same profile;
-define rules to separate the emails from/to different accounts.

a good articles that you can follow is below:
http://www.askdavetaylor.com/microsoft_outlook_2003_configuring_multiple_accounts.html

hope it helps.

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by:tigermatt
tigermatt earned 100 total points
ID: 21788108
Unless the accounts you configure are IMAP accounts (in which case they will have their own set of folders), all the mail by default on POP3 accounts will drop into the same Inbox folder.

Since you have one account for work and one for home, I would recommend you set up two distinct Outlook profiles - Home and Work. When you start Outlook, you will be given the choice of which profile you want to open with. Each profile has its own set of Email Accounts and its own folder configuration, so you can easily download your work email without having it interfere with your Home email.

Alternatively, you could use rules. I just say to use profiles because then everything is separate (and less complicated).
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Author Comment

by:unrinoceronte
ID: 21795449
Kanlue and Tigermatt,  thats exactly what i want and need to do!  have separate  Profiles! with everythinhg in its separate folders....the LEAST complicated way...  

I have checked darious links and they are pretty usefull, explain everything!..

Just  little confused in one thing that tigermatt said: " Unless the accounts you configure are IMAP accounts (in which case they will have their own set of folders), all the mail by default on POP3 accounts will drop into the same Inbox folder." You mean this if i use kanlue's option of using rules in one same profile right?

Doing the 2 profile options, means also that i will have 2 different .PST files right?  so in case i need to transfer evcerything to a new computer, i can set them up again in the same exactly way they where before?

Ok, so just this 2 little question, remain, but the answers that you gave me are the solution to my problem. So i am closing the question and will be asigning the points.  Thanks to you 3, but i think regarding the method that best works for me , i will be assigning the points to dariusg, for all the complete info in the links, and also tigermatt for explaining it a little more to me.

thanks guys.
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Author Closing Comment

by:unrinoceronte
ID: 31467262
thanks guys, please review the las two small questions in my last comment.

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Expert Comment

by:tigermatt
ID: 21795480
"You mean this if i use kanlue's option of using rules in one same profile right?"
Correct

"Doing the 2 profile options, means also that i will have 2 different .PST files right?  so in case i need to transfer evcerything to a new computer, i can set them up again in the same exactly way they where before?"
Correct and correct.
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Author Comment

by:unrinoceronte
ID: 21799533
thanks tigernatt!
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