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Is there a way to link your existing contacts within outlook to your global list after adding to an exchange server

Posted on 2008-06-19
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Last Modified: 2010-03-06
We have just installed a server into one of our clients, they were using pop3 accounts before and this has all been setup in exchange and is working.  The clients possed the question about linking or having all of their contacts available in one place under the contact list?  is this possible?  Hopefully this makes sense.

Thanks
Lee.
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Question by:prodigypc
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by:lundholmster
ID: 21822174
The global address book gets its information from teh Active Directory. It is possible to add all the external clients to the AD, but it is not recommended since it's very time consuming.

You could instead add the contacts to a public folder and share the contacts that way.  Read below.

http://davidoverton.com/blogs/doverton/archive/2007/04/09/how-to-add-public-folder-contacts-to-the-list-of-address-books-in-outlook-so-anyone-can-send-e-mail-to-a-shared-contact.aspx
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by:prodigypc
ID: 21822513
Thanks for your replies, i wasnt making myself clear.  Over a period of time Outlook remembers email addresses and nicknames i.e. like a cookie.  Is it possible to make these global?

Thanks
Lee
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Expert Comment

by:AC_Nova
ID: 21822517
You could create a public folder contacts area then right click select properties, then select the outlook address book tab and choose "show this folder as an email address book"

See here for more details:

http://www.msexchange.org/tutorials/MF018.html
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lundholmster earned 1000 total points
ID: 21822678
You can go into the XML file that stores all these addresses. They are stored locally on each persons profile.

But thats a huge hassle and not recommended timewise.. you have to copy paste each email essentially and add it to teh contacts.
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by:lundholmster
ID: 21824228
I object.

I provided an answer to your question and might serve a purpose for other people looking for the same thing.
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Expert Comment

by:lundholmster
ID: 21825678
I object.

I provided an answer to your question and it might serve a purpose for other people looking for the same thing.
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Expert Comment

by:lundholmster
ID: 21846112
Sorry Administrator, I missed that. All is good.


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