Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17


How to display the total number of groups in Crystal Reports 10?

Posted on 2008-06-19
Medium Priority
Last Modified: 2013-11-15
I have a report that collects data from a main table and several other tables with which the main table has a one-to-many relationship.  This results in several rows in the result set for each record I wish to display in my Crystal Report.  I use a group to consolidate the records into a single printed record.

Because this is a lengthy report, my client wants a "Record X of Y" counter at the bottom of the page.  The built in special field gives me just that -- the individual record count; however, I need to display Group X of Y.  Each record could span multiple pages, so Page X of Y won't do it for me, either.  I found the Group Number field (gives me X), but how can I calculate the total number of groups in the report (thus giving me Y)?  

Question by:lilfos
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
LVL 13

Expert Comment

ID: 21826000
did you try 'groupnumber' function?

Author Comment

ID: 21826177
Thanks for the quick reply.  I did, but it only got me half way there.  My report currently says:

Record {Group Number} of ????.

How do I calculate ???? ?
LVL 101

Accepted Solution

mlmcc earned 375 total points
ID: 21827349
Try this idea.  Use a formula like


Learn Veeam advantages over legacy backup

Every day, more and more legacy backup customers switch to Veeam. Technologies designed for the client-server era cannot restore any IT service running in the hybrid cloud within seconds. Learn top Veeam advantages over legacy backup and get Veeam for the price of your renewal

LVL 101

Expert Comment

ID: 21827353
Do you want record number or group number?

There are special fields for record number and record count


Author Comment

ID: 21827397
I want the group count, but the client doesn't care what's going on behind the scenes.  To them, the group count is called the record count.

DistinctCount returns the same thing as Group Number.  It increments with every group.  I want to display the total number of groups from the very beginning.

Does anyone know how to display the total number of groups in a report before the report finishes displaying all the groups?

Author Comment

ID: 21827434

I just got what you meant about DistinctCount.  I was only thinking of it as a Running Total or Summary function, but it's available in the Formula Field editor, too.  When I use it there, it gives me the total distinct count of the field I'm grouping by, which effectively counts the number of groups.


Featured Post

New benefit for Premium Members - Upgrade now!

Ready to get started with anonymous questions today? It's easy! Learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Hello everyone, Hope you find this as helpful as we did. We have on the company I work for an application built in Delphi V with Crystal Reports 8. We all know that Crystal & Delphi can be temperamental sometimes and the worst thing is, nearly…
Jaspersoft Studio is a plugin for Eclipse that lets you create reports from a datasource.  In this article, we'll go over creating a report from a default template and setting up a datasource that connects to your database.
This course is ideal for IT System Administrators working with VMware vSphere and its associated products in their company infrastructure. This course teaches you how to install and maintain this virtualization technology to store data, prevent vuln…
Add bar graphs to Access queries using Unicode block characters. Graphs appear on every record in the color you want. Give life to numbers. Hopes this gives you ideas on visualizing your data in new ways ~ Create a calculated field in a query: …
Suggested Courses

721 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question