Solved

OL Rules: OWA or Client Side?

Posted on 2008-06-22
9
1,018 Views
Last Modified: 2008-06-29
I'm looking for some clarification on how to setup several OL forward/redirect rules, please.

I'm using OL 2003 on my notebook and Exchange 2007 Webmail for my OWA rules.

I understand that a rule set-up via OWA runs on the server regardless whether (or not) I have OL open on my notebook.

What I don't understand is how several forwarding rules that I have set-up on my notebook still appear to run even if the notebook does not have OL open.

Am I missing something, please?

Why this has me confused is that I'd rather NOT have to deal with OWA rules if I can simply configure everything from my notebook (e.g., forward all messages with "X,Y,Z" in the subject to "Mike@123").

What am I missing that my current forwarding ruels seem to be working even when OL is not running?

Many thanks!

Post Script: In poking at this some more, I think my question should have been:

Do I need to log into OWA (via the web) in order to configure OL rules that I want to run all the time (even when my notebook is off) or can I simply use my OL 2003 Tools to configure these rules?

Apologies for the lack of clarity.

0
Comment
Question by:blockmental
  • 3
  • 3
  • 3
9 Comments
 

Author Comment

by:blockmental
Comment Utility
Just edited this for clarity.
0
 
LVL 58

Expert Comment

by:tigermatt
Comment Utility
There are two types of rules in Outlook when connected to an Exchange mailbox. A client side rule, and a server-side rule.

The majority of rules are server-side rules. This means that the rule is stored at the server, and when mail is received by Exchange, the rule will be immediately processed and the appropriate action taken on the incoming mail. By default, all rules are server-side rules.

You will see a client-side rule if your rule contains some complex actions or operations, which are only supported in Outlook and not on the server. A client-side rule will be created if your rule requires files in the Outlook profile, files on the client workstation or some other features which cannot be accessed by the server.

There is a further explanation at http://www.slipstick.com/rules/serverbased.htm for your information, including a list of conditions and actions which will make the rule run client-side.

Basically, any rule you create in Outlook which doesn't prompt you about client-side rules is a server-side rule: it will run whether Outlook is open or not, because the Exchange Server processes it as soon as the mail arrives. These are the rules you will see in OWA. If you are prompted when creating a rule that it is client-side, then it will only run when Outlook is open.

-tigermatt
0
 
LVL 6

Expert Comment

by:ilantz
Comment Utility
well , 2 parts :)

1 )  http://www.slipstick.com/rules/serverbased.htm , a nice defined explanation , and a some "extra" explanations... read it for the curiosity :)

2 ) OWA , is a fully server based user experiance , that is ... all you create , edit  etc.. resides on the server... so NO :) you don't have to logon to owa for the rules to be processed , the ones you can create in OWA are limited only to server based operations.

to sum this up, you should rather understand number 1 to see if you need server rules , or client rules.

hopes this closes your gap
0
 
LVL 6

Expert Comment

by:ilantz
Comment Utility
lol !!! same answer almost :) this forum rox.
0
The curse of the end user strikes again      

You’ve updated all your end user’s email signatures. Hooray! But guess what? They’re playing around with the HTML, adding stupid taglines and ruining the imagery. Find out how you can save your signatures from end users today.

 
LVL 58

Expert Comment

by:tigermatt
Comment Utility
Dual post - at least we both agree with each other!
0
 

Author Comment

by:blockmental
Comment Utility
Thanks tigermatt,

This helps!

If you wouldn't mind please, I asked this same question of the folks that provide our hosted exchange service and they indicated that I needed to add "forward/redirect" rules via logging into my account and setting the rules up through OWA interface.  

What you're suggesting (and what I believe that I'm experiencing) is that I can use my notebook OL 2003 to set up these rules WITHOUT having to muck with the web interface.

Correct?
0
 

Author Comment

by:blockmental
Comment Utility
Hey Guys,

You've just saved me the better part of a Sunday afternoon NOT having to bang my head some more.

Is there anyway that I can award you both 50 points for the EXTREMELY prompt replies???

Thanks,
0
 
LVL 6

Accepted Solution

by:
ilantz earned 50 total points
Comment Utility
:) glad to help.. click tiger this time, i'll catch up next time around
0
 
LVL 58

Assisted Solution

by:tigermatt
tigermatt earned 50 total points
Comment Utility
>>> What you're suggesting (and what I believe that I'm experiencing) is that I can use my notebook OL 2003 to set up these rules WITHOUT having to muck with the web interface.

That's correct - if it doesn't tell you it's a client-side rule, it will be a server-side rule automatically.

Only way to award us both 50 points is to increase the question points to 100 usingt he box above where you post a comment, then press "Accept multiple solutions" and assign one of my and the other expert's comemnts 50 points each.

-tigermatt
0

Featured Post

Highfive + Dolby Voice = No More Audio Complaints!

Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

Join & Write a Comment

Utilizing an array to gracefully append to a list of EmailAddresses
Local Continuous Replication is a cost effective and quick way of backing up Exchange server data. The following article describes the steps required to configure Local Continuous Replication. Also, the article tells you how to restore from a backup…
The basic steps you have just learned will be implemented in this video. The basic steps are shown to configure an Exchange DAG in a live working Exchange Server Environment and manage the same (Exchange Server 2010 Software is used in a Windows Ser…
This video discusses moving either the default database or any database to a new volume.

728 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

9 Experts available now in Live!

Get 1:1 Help Now