Solved

Deafult disable "Hide from exchange address list" in public folders properties

Posted on 2008-06-24
11
445 Views
Last Modified: 2008-09-10
Hello, is there a chance during a new public folder creation in exchange to auto disable the check box "Hide from exchange address list". I mean I want that when somebody using outlook create a public folder, this public folder is already mail enabled and displayed in GAL , without changing manually the proprieties by administrator user. Thanks
0
Comment
Question by:renato_clementi
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 6
  • 5
11 Comments
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 21861660
Can you explain a bit more about what you are trying to do here?  Because generally you wouldn't want to create an email address without administrative privileges.  

Jeff
TechSoEasy
0
 

Author Comment

by:renato_clementi
ID: 21862916
Hi Jeff,

I need that when somebody create a public folder on exchange server, by default this public folder has to be listed in global address list.
The standard procedure is to go to the public folder properties and check off "Hide from exchage address book", I need that by default this check must be off and not on. So every time we create a public folder automatically it's displayed in Address list the email address.
0
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 21871948
Just unchecking that box doesn't make the folder displayed in the GAL.  You must "Mail Enable" a public folder for it to even have an address in the first place.

This can only be done by an administrator.

When I asked above, "Can you explain a bit more about what you are trying to do here?"  What I really meant was for you to tell me why you need to create public folders in the first place.  What is the ultimate goal you are seeking?  What is the TASK you are trying to perform using public folders?

And why can't an administrator manage this?

Jeff
TechSoEasy
0
Get 15 Days FREE Full-Featured Trial

Benefit from a mission critical IT monitoring with Monitis Premium or get it FREE for your entry level monitoring needs.
-Over 200,000 users
-More than 300,000 websites monitored
-Used in 197 countries
-Recommended by 98% of users

 

Author Comment

by:renato_clementi
ID: 21872063
I know about Mail Enable, but this could be set by default using public folders "policies".

What I am trying to do is to create a public folder archive, where there are all documents and e-mail about customers and suppliers. The goal is to send e-mail messages , docuements and other files in this archive using "Send to" and addressing to the public folder. In this way we  can archive all files in the right folder.
Example
Public Folder
 --- Customer1
 --- Customer2
 --- Customer3

We want to use the command "send to" customer1@domain.org to archive some files in the folder Customer1 and so on.
Of course administrator can set the properties, unfortunately the creation of the customer folders is done by every user
from outlook. And in this way the user cannot change the "Hide form exchange ....."

Hope this is clear
0
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 21872100
Exchange is really not designed to be a document archive.  You'll bloat the Exchange database to an unmanageable size and invite file corruption that will be difficult to manage.

Instead, you can combine a Public Folder with SharePoint Document Libraries which will handle this much better for you.

There's a complete overview of how to do this here:  http://office.microsoft.com/en-us/winsharepointadmin/HA011608031033.aspx

One other way you can accomplish this is to use Business Contact Manager for Outlook, which is a free add-on if you have Office 2003 or 2007 Small Business or Professional editions.  BCM will automatically archive all communication for clients, so you don't even need to use a "send to" command.

Test drive BCM here:  http://office.microsoft.com/en-us/products/HA101687261033.aspx

Jeff
TechSoEasy
0
 

Author Comment

by:renato_clementi
ID: 21872301
I understand.

In any case I checked your suggestions and I found out this: the best fit is BCM, but it's not clear where are stored the informations,
I have to check carefully, I don't want that all documents and info connected to the contacts are stored in personal desktop and not on the server (we have small business server 2003 network). I need that all info will be shared and secured.

Any suggusetion on this?
0
 
LVL 74

Accepted Solution

by:
Jeffrey Kane - TechSoEasy earned 500 total points
ID: 21872748
You can certainly run the BCM database on your SBS (it's SQL 2005 Express).  You will need to use the BCM Database Admin tool to do that though:
http://www.microsoft.com/downloads/details.aspx?FamilyID=f24267ee-9ad5-4be5-b888-c9a50ae395ca&DisplayLang=en%20%20%20

There's plenty of support information and documentation for BCM.  Check out the official blog here:
http://blogs.msdn.com/bcm

Jeff
TechSoEasy
0
 

Author Comment

by:renato_clementi
ID: 21872836
Ok Jeff,

I will go on in that way
0
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 21872876
I'm curious... is there a reason you gave me a "B" grade?

0
 

Author Comment

by:renato_clementi
ID: 21872936
I solved my problem partially I have to work on a new way, install BCM and ....
I hope that way will fit our needs.

Renato
0
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 21873157
Well... your original question was really something that couldn't be done, and I told you that was the case.  You may want to review this section about grading for future questions:
http://www.experts-exchange.com/help.jsp#hi97

Especially note this section http://www.experts-exchange.com/help.jsp#hi36 which states:
"Please remember that if the answer to your question is You can't do that you still received an answer."

Thanks for understanding.

Jeff
TechSoEasy
0

Featured Post

Optimize your web performance

What's in the eBook?
- Full list of reasons for poor performance
- Ultimate measures to speed things up
- Primary web monitoring types
- KPIs you should be monitoring in order to increase your ROI

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
Mailbox Overload?
This tutorial gives a high-level tour of the interface of Marketo (a marketing automation tool to help businesses track and engage prospective customers and drive them to purchase). You will see the main areas including Marketing Activities, Design …
The Email Laundry PDF encryption service allows companies to send confidential encrypted  emails to anybody. The PDF document can also contain attachments that are embedded in the encrypted PDF. The password is randomly generated by The Email Laundr…

626 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question