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Not In List - Add Item with 2 data fields

Posted on 2008-06-24
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Last Modified: 2013-11-28
My Order form has a combobox called cboOrderStatusID.  
The underlying table has 3 fields OrderStatusID, OrderStatus and OrderStatusType.

If the Order Status entered is not in the list, the attached code allows the user to add a new item.  However, I would also like them to enter the OrderStatusType (which can be "Completed", "Processing" or "Not Started" - ideally they should be able to select one of these without typing it in full - perhaps from a list box.

Normally, where other fields must be completed when a new item is added, I create a popup form to enter all the details.  However, in this case it seems a bit cumbersome.

Is there another way?


Private Sub cboOrderStatusID_NotInList(NewData As String, Response As Integer)
On Error GoTo err_OrderStatusID_NotInList
 
    Dim ctl As Control
    Dim strSQL As String
        
    ' Return Control object that points to combo box.
    Set ctl = Me!cboOrderStatusID
    ' Prompt user to verify they wish to add new value.
    If MsgBox(NewData & " is not in the Order Status list. Would you like to add it?", vbOKCancel) = vbOK Then
        ' Set Response argument to indicate that data is being added.
        Response = acDataErrAdded
        ' Add string in NewData argument to table.
        NewData = CapitalizeFirst(NewData)
        strSQL = " INSERT INTO tblOrderStatus ( OrderStatus ) SELECT '" & Proper(NewData) & "'"
        DoCmd.SetWarnings False
        DoCmd.RunSQL strSQL
        ctl.Value = NewData
        DoCmd.SetWarnings True
    Else
        ' If user chooses Cancel, suppress error message and undo changes.
        Response = acDataErrContinue
        ctl.Undo
    End If
        
exit_cboOrderStatusID_NotInList:
    Exit Sub
    
err_OrderStatusID_NotInList:
    If Err = 2113 Then
        Err = 0
        Resume Next
    Else
        MsgBox Str(Err)
        MsgBox Err.Description
        Resume exit_cboOrderStatusID_NotInList
    End If
End Sub

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Question by:Ludique
2 Comments
 
LVL 8

Accepted Solution

by:
Emil_Gray earned 2000 total points
ID: 21862667
Create a combo box and make it invisible on your form. When the criteria is met make it visible and give it the focus automatically. Have as its record source just the three items. That way if the user types a 'C' then 'Completed' is entered, an 'N' then 'Not Started' is entered or a 'P" then 'Processing' is entered since either would autocomplete. Have the code then make the combo box invisible again.
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Author Comment

by:Ludique
ID: 21862726
Excellent.  Very neat.  Thank you.
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