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# Sum If in a report

Posted on 2008-06-25
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I need to do a basic sum if in Access and I can't figure out how to do it.

I would like to sum [TimeSpent] if PresenterStatusID=1
sum [TimeSpent] if PresenterStatusID=2
sum [TimeSpent] if PresenterStatusID=3
I am just putting them in seperate fields in the report footer
How do I get that to work in a report?

Thanks
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Question by:Jennerator
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Expert Comment

ID: 21870226
Not quite following the 3 separate conditions ???
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Author Comment

ID: 21870250
I think I have figured it out, but essentially what I need to know is if the presenter status is 1 (staff), how much time did then spend and If presenter status 2 (Volunteer) sum thier time seperately and so on. I was tring to do this in a footer, but there is no such thing as a SumIf statement that I know of so instead I am doing seperate if's in the details and then will sum in the footer.

Do you know of a more efficent way to handle this? It seems so basic.
Jenn
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LVL 75

Accepted Solution

DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform) earned 50 total points
ID: 21870295
"SumIf"

Well, you can do things like this:

=Sum(IIF([FooBar]="Jenn", 1,0) )

so ... each time the field FooBar = "Jenn", it adds 1 to the sum.

Does that help?

btw ... when are you gonna upgrade to a Premium Membership ... ?
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Author Closing Comment

ID: 31470786
Doh! That is exaclty what I needed. My brain did not work that way! Thank you.
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Author Comment

ID: 21870332
Premium Membership? Where would i find info on that?
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LVL 75

Expert Comment

ID: 21870404
Miriam (mbizup) will be along to answer that ... since oddly enough, I can't find it ... lol.

Standby ...

mx

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LVL 75

Expert Comment

ID: 21870476

thx miriam ...

mx
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