Solved

Excel Workbook carrying print settings from individual users in worksheets.

Posted on 2008-06-26
1
447 Views
Last Modified: 2008-08-29
These Excel workbooks are stored on Network locations where many people from the same department access and edit them.  This group of people are printing to Large Cannon ir1705 printers where the output is set to store in users mailboxes until they print from the copier itself.

When users access these workbooks the individual worksheets themselves seem to be storing the last user who printed the worksheets mailbox as the print location for the print job.  Would excel store this information or would this be an error with the print driver?
0
Comment
Question by:emaynard
1 Comment
 
LVL 23

Accepted Solution

by:
redrumkev earned 125 total points
ID: 21878228
Emaynard,

How are you doing?

Because these worksheets are in a folder and anyone can alter them, whatever the last settings were, which were made and then saved, this is what Excel will remember (because that is waht went into the saved file).

I think of this situation like having a file on my own desktop, but another worker comes by, makes some changes (including printing changes) and saves the file. When I open and click print, it will print to whatever was last saved (by the other user) including changed "page layouts" (print area, margins, orientation, etc).

The best solution for this, that I have come up with from my own experience, is to have people add things to the file (new data, etc). But when they are going to print, or alter visible columns (such as hiding information, etc), to make a "temp copy" of the file. Do what they need to do and then delete the temp when they are done. This way the "original" either stays the same or gets updated with the data that the entire group needs, but the formatting is not altered for everyone else.

I have even had users make multiple copies, such as:

Original Data.xls
Data Changes_06-25-2008_ver1.xls
Data Changes_06-25-2008_ver2.xls
Data Changes_06-25-2008_ver3.xls
Data Changes_06-26-2008_ver4.xls
Data Changes_06-27-2008_ver5.xls

and so on.

Kevin
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft Office Picture Manager is not included in Office 2013. This comes as a shock to users upgrading from earlier versions of Office, such as 2007 and 2010, where Picture Manager was included as a standard application. This article explains how…
Entering a date in Microsoft Access can be tricky. A typo can cause month and day to be shuffled, entering the day only causes an error, as does entering, say, day 31 in June. This article shows how an inputmask supported by code can help the user a…
This Micro Tutorial will demonstrate in Microsoft Excel how to add style and sexy appeal to horizontal bar charts.
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.

919 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

14 Experts available now in Live!

Get 1:1 Help Now