[2 days left] What’s wrong with your cloud strategy? Learn why multicloud solutions matter with Nimble Storage.Register Now

x
?
Solved

Excel Workbook carrying print settings from individual users in worksheets.

Posted on 2008-06-26
1
Medium Priority
?
457 Views
Last Modified: 2008-08-29
These Excel workbooks are stored on Network locations where many people from the same department access and edit them.  This group of people are printing to Large Cannon ir1705 printers where the output is set to store in users mailboxes until they print from the copier itself.

When users access these workbooks the individual worksheets themselves seem to be storing the last user who printed the worksheets mailbox as the print location for the print job.  Would excel store this information or would this be an error with the print driver?
0
Comment
Question by:emaynard
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
1 Comment
 
LVL 23

Accepted Solution

by:
redrumkev earned 500 total points
ID: 21878228
Emaynard,

How are you doing?

Because these worksheets are in a folder and anyone can alter them, whatever the last settings were, which were made and then saved, this is what Excel will remember (because that is waht went into the saved file).

I think of this situation like having a file on my own desktop, but another worker comes by, makes some changes (including printing changes) and saves the file. When I open and click print, it will print to whatever was last saved (by the other user) including changed "page layouts" (print area, margins, orientation, etc).

The best solution for this, that I have come up with from my own experience, is to have people add things to the file (new data, etc). But when they are going to print, or alter visible columns (such as hiding information, etc), to make a "temp copy" of the file. Do what they need to do and then delete the temp when they are done. This way the "original" either stays the same or gets updated with the data that the entire group needs, but the formatting is not altered for everyone else.

I have even had users make multiple copies, such as:

Original Data.xls
Data Changes_06-25-2008_ver1.xls
Data Changes_06-25-2008_ver2.xls
Data Changes_06-25-2008_ver3.xls
Data Changes_06-26-2008_ver4.xls
Data Changes_06-27-2008_ver5.xls

and so on.

Kevin
0

Featured Post

Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

If you need to forecast numbers -- typically for finance -- the Windows and Mac versions of Excel 2016 have a basket of tools to get the job done.
Microsoft has changed the look and feel of Azure AD and Microsoft account sign-in pages so that you will have a more unified look and feel when moving between the two interfaces.
This Micro Tutorial will demonstrate how to use longer labels with horizontal bar charts instead of the vertical column chart.
This Micro Tutorial demonstrates in Microsoft Excel how to consolidate your marketing data by creating an interactive charts using form controls. This creates cool drop-downs for viewers of your chart to choose from.

649 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question