Solved

Excel Workbook carrying print settings from individual users in worksheets.

Posted on 2008-06-26
1
453 Views
Last Modified: 2008-08-29
These Excel workbooks are stored on Network locations where many people from the same department access and edit them.  This group of people are printing to Large Cannon ir1705 printers where the output is set to store in users mailboxes until they print from the copier itself.

When users access these workbooks the individual worksheets themselves seem to be storing the last user who printed the worksheets mailbox as the print location for the print job.  Would excel store this information or would this be an error with the print driver?
0
Comment
Question by:emaynard
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
1 Comment
 
LVL 23

Accepted Solution

by:
redrumkev earned 125 total points
ID: 21878228
Emaynard,

How are you doing?

Because these worksheets are in a folder and anyone can alter them, whatever the last settings were, which were made and then saved, this is what Excel will remember (because that is waht went into the saved file).

I think of this situation like having a file on my own desktop, but another worker comes by, makes some changes (including printing changes) and saves the file. When I open and click print, it will print to whatever was last saved (by the other user) including changed "page layouts" (print area, margins, orientation, etc).

The best solution for this, that I have come up with from my own experience, is to have people add things to the file (new data, etc). But when they are going to print, or alter visible columns (such as hiding information, etc), to make a "temp copy" of the file. Do what they need to do and then delete the temp when they are done. This way the "original" either stays the same or gets updated with the data that the entire group needs, but the formatting is not altered for everyone else.

I have even had users make multiple copies, such as:

Original Data.xls
Data Changes_06-25-2008_ver1.xls
Data Changes_06-25-2008_ver2.xls
Data Changes_06-25-2008_ver3.xls
Data Changes_06-26-2008_ver4.xls
Data Changes_06-27-2008_ver5.xls

and so on.

Kevin
0

Featured Post

Online Training Solution

Drastically shorten your training time with WalkMe's advanced online training solution that Guides your trainees to action. Forget about retraining and skyrocket knowledge retention rates.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft Office Picture Manager was included in Office 2003, 2007, and 2010, but not in Office 2013. Users had hopes that it would be in Office 2016/Office 365, but it is not. Fortunately, the same zero-cost technique that works to install it with …
Ever visit a website where you spotted a really cool looking Font, yet couldn't figure out which font family it belonged to, or how to get a copy of it for your own use? This article explains the process of doing exactly that, as well as showing how…
Learn how to create and modify your own paragraph styles in Microsoft Word. This can be helpful when wanting to make consistently referenced styles throughout a document or template.
Although Jacob Bernoulli (1654-1705) has been credited as the creator of "Binomial Distribution Table", Gottfried Leibniz (1646-1716) did his dissertation on the subject in 1666; Leibniz you may recall is the co-inventor of "Calculus" and beat Isaac…

690 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question