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Automatic deletion process for managed mailboxes

jenmilks
jenmilks asked
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Last Modified: 2011-10-19
I have several standard folders on the Exchange 2007 mailboxes set up (at least I believed) to delete message items older than 365 days.  However, I am not confident it is working.  How do I know it is working?  Do I have to associate this to a Records Management policy and apply it (one by one?) to the mailboxes?

In Exchange 2003 - it was easy to set up automatic deletion and it even emailed you when it ran the process.  Exchange 2007 doesn't seem to do that.

How can I configure it to run a management process to go through "x" folder in a mailbox and delete everything older than 365 days?  When does this process run?  How can I look to be sure it did?

Thanks!
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Nitin GuptaSolutions & Presales
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Commented:
Hi JenMilks,

You have got to use MRM feature of Exchange 2007. It is simple and you can also decide which default folders or custom folders need to be added and on which users to run the Policy,

here is a good article that will take you through the entire process::::
http://www.msexchange.org/articles_tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part1.html

Hope this is what you were looking for. Let me know if you have any further queries

Thanks
Nitin Gupta
http://www.nitingupta.in
Nitin GuptaSolutions & Presales
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Commented:
Hi,

Waiting for your feedback :-)

Thanks
Nitin

Author

Commented:
This looks very close to what I'm doing now, but it doesn't appear to be working.  Is there a specific license involved?

Also the article indicates you can assign things as a "managed" folder to a folder you create.  But I wanted to manage things in the standard folders (Inbox, Sent Items etc.).  Can you do that?

Thanks for clarity.  I was on vacation sorry for the late reply.
Nitin GuptaSolutions & Presales
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Commented:
Thank you very much, this seems to be the way - one last question.  The article indicates "Entire Mailbox" for an available setting, this includes Contacts/Calendar items also, yes?

Additionally - it mentions this process doesn't work on Outlook clients older than v2003sp2 are not supported.  What is the impact of running it against all users to the users who connected with something older - does it just not work?

Thanks - you have been most helpful.
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