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Outlook all day meeting request default Show as Free

Motechinc
Motechinc asked
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Last Modified: 2012-08-14
Can anyone tell me how to replace the stardard Outlook forms?  What is happening is that we are having people creating new meeting requests and then marking them as all day events.  Well, when you select All Day event it changes the Show Time as from Busy to Free.  This has been causing problems for us.  I saw the following thread which did help.....https://www.experts-exchange.com/Software/Office_Productivity/Groupware/Outlook/Q_22044056.html
The problem with this is that we then have to train everyone to open that form when they want to do an all day event.  What I would like to do is have the meeting request default to All Day event shown as Busy and then if they only need a certain time the can make the change then.  We are running Outlook 2007.
Thanks,
Mark
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CERTIFIED EXPERT
Top Expert 2010

Commented:
Hi, Motechinc.

You can create a custom form, but you cannot change the first tab of an appointment and I expect that includes the behavior you've described.  This issue comes up know and then, and I believe the problem is that a lot of people don't understand the difference between an event and an appointment.  An event is something like Christmas, New Years, someone's birthday, an anniversary, etc.  They take place on a day and do not have a set time.  Christmas is all day, not some part of the day.  Appointments, and events like a conference, do have set beginning and ending times.  They may be called an event, but they're really appointments and they should be treated like appointments not events.  Checking the all day event box is a way of indicating that something takes place that day, like a birthday, without having to reserve any time for it and without the need to mark the time as busy.

Author

Commented:
Thanks bludedevil......I'm aware of the diffrences between the two but I was hoping someone had come across the same situation and came up with a solution.  In my experience sometimes it is easier to come up with a solution as opposed to trying to educate the user population on how certain things work.
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OscarIT Guy

Commented:
This is a great answer - IE BlueDevils first answer.
Although its a little rustrating, it makes perfect sense and is explainable to the user, as they can see the "method in the madness"

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