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I just need to clarify one thing about your question Amy... you say &quot;when I merge to edit the individual...&quot; &nbsp;Do you mean that you've &quot;MERGED TO NEW DOCUMENT?&quot; &nbsp;<br />

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For some reason, it didn't attach to my previous message<br />
<a href="https://filedb.experts-exchange.com/incoming/2008/07_w30/43899/SILVER-WOVEN-LATTICE-RUNNER.doc" target="_blank" class="file-inline" title="Sample Primary File (41 KB)"><svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512"><path d="M67.508 468.467c-58.005-58.013-58.016-151.92 0-209.943l225.011-225.04c44.643-44.645 117.279-44.645 161.92 0 44.743 44.749 44.753 117.186 0 161.944l-189.465 189.49c-31.41 31.413-82.518 31.412-113.926.001-31.479-31.482-31.49-82.453 0-113.944L311.51 110.491c4.687-4.687 12.286-4.687 16.972 0l16.967 16.971c4.685 4.686 4.685 12.283 0 16.969L184.983 304.917c-12.724 12.724-12.73 33.328 0 46.058 12.696 12.697 33.356 12.699 46.054-.001l189.465-189.489c25.987-25.989 25.994-68.06.001-94.056-25.931-25.934-68.119-25.932-94.049 0l-225.01 225.039c-39.249 39.252-39.258 102.795-.001 142.057 39.285 39.29 102.885 39.287 142.162-.028A739446.174 739446.174 0 0 1 439.497 238.49c4.686-4.687 12.282-4.684 16.969.004l16.967 16.971c4.685 4.686 4.689 12.279.004 16.965a755654.128 755654.128 0 0 0-195.881 195.996c-58.034 58.092-152.004 58.093-210.048.041z"/></svg>SILVER-WOVEN-LATTICE-RUNNER.doc</a>
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SILVER-WOVEN-LATTICE-RUNNER.doc

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Many thanks for that. It does work. I did have the table option as a 'plan b' (but hadnt tested it yet) simply because text boxes are a bit more flexible when comes to athetics of the document. But the table option (with a bit of tweaking) should work also.<br />
I was just baffled that it printed but I couldnt edit the merged documents<br />
Thank you for your assistance!<br />
Amy
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Great! &nbsp;I know there are problems merging using textboxes... so I recommend a table in the future. &nbsp;They are very flexible and can contain very complex formatting according to your needs.<br />
<br />
I was glad to be of assistance Amy :)<br />
<br />
JOrzech<br />
MS Word MVP
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<div class="content wysiwyg-content">
I have set up (what I thought was) a simple mail merge document. I have my data in Excel and due to the asthetic of the final merged document I have used text boxes to align the merged data in Word. See attached word file.<br />
<br />
I have inserted my merge fields into the text boxes and have formatted accordingly.<br />
<br />
When I go to preview and skip through the previews they show up fine. Everything is present and all formatted as per the main merge document. When I send to print they print out fine.<br />
<br />
HOWEVER when I merge to edit the individual documents all but one text box of information is missing. The other text boxes are just not there. The only one left is the last text box and this has the correct merged text in it.<br />
<br />
Can anyone suggest what is wrong. <br />
<br />
I thought possibly it could be because nowhere have i put &lt;&lt;next record&gt;&gt;. Apparently I cannot insert this into a text box. However, why is it merging ok to the printer?<br />
<br />
Baffled<br />
<br />
Amy<br />
<a href="https://filedb.experts-exchange.com/incoming/2008/07_w30/43855/testtemplate2.doc" target="_blank" class="file-inline" title="example of layout and text boxes as they should appear on final merged doc (240 KB)"><svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512"><path d="M67.508 468.467c-58.005-58.013-58.016-151.92 0-209.943l225.011-225.04c44.643-44.645 117.279-44.645 161.92 0 44.743 44.749 44.753 117.186 0 161.944l-189.465 189.49c-31.41 31.413-82.518 31.412-113.926.001-31.479-31.482-31.49-82.453 0-113.944L311.51 110.491c4.687-4.687 12.286-4.687 16.972 0l16.967 16.971c4.685 4.686 4.685 12.283 0 16.969L184.983 304.917c-12.724 12.724-12.73 33.328 0 46.058 12.696 12.697 33.356 12.699 46.054-.001l189.465-189.489c25.987-25.989 25.994-68.06.001-94.056-25.931-25.934-68.119-25.932-94.049 0l-225.01 225.039c-39.249 39.252-39.258 102.795-.001 142.057 39.285 39.29 102.885 39.287 142.162-.028A739446.174 739446.174 0 0 1 439.497 238.49c4.686-4.687 12.282-4.684 16.969.004l16.967 16.971c4.685 4.686 4.689 12.279.004 16.965a755654.128 755654.128 0 0 0-195.881 195.996c-58.034 58.092-152.004 58.093-210.048.041z"/></svg>testtemplate2.doc</a>
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example of layout and text boxes as they should appear on final merged doc

testtemplate2.doc

I have set up (what I thought was) a simple mail merge document. I have my data in Excel and due to the asthetic of the final merged document I have used text boxes to align the merged data in Word. See attached word file.

I have inserted my merge fields into the text boxes and have formatted accordingly.

When I go to preview and skip through the previews they show up fine. Everything is present and all formatted as per the main merge document. When I send to print they print out fine.

HOWEVER when I merge to edit the individual documents all but one text box of information is missing. The other text boxes are just not there. The only one left is the last text box and this has the correct merged text in it.

Can anyone suggest what is wrong. 

I thought possibly it could be because nowhere have i put <<next record>>. Apparently I cannot insert this into a text box. However, why is it merging ok to the printer?

Baffled

Amy

Mail merging into several text boxes

Microsoft Word is a commercial document editing program that is part of the Microsoft Office suite. It features numerous text-editing tools for creating richly formatted documents, along with tools for the use of macros in Word documents. Word's native file formats are denoted either by a .doc or .docx file extension. Plugins permitting the Windows versions of Word to read and write formats it does not natively support, such as the OpenDocument format (ODF) are available. Word can import and display images in common bitmap formats such as JPG and GIF. It can also be used to create and display simple line-art.

Microsoft Word

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Microsoft Applications

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