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Where are workgroup templates stored in Sharepoint, so users company-wide (26 offices) can access through File, New?

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Last Modified: 2010-08-05
My company is migrating to Office 2007 on a Sharepoint 2007 platform. I am the documentation manager. IT is trying to tell me users will only be able to access workgroup templates from within Sharepoint rather than through File, New in Word. Is there a good way to store the templates in Sharepoint but have users across 27 offices access them through File, New in Word? I'm concerned about speed of running the template from remote offices or VPNs. Can it be set up so that when a user logs in to the WAN, the templates on their PC are automatically synched to the templates on Sharepoint?
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Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
I really don't know much about Sharepoint right now as I have not been involved in the transition as yet, but just for something to think about, I did find this article which may give you some information.  I know what you're asking but was unable to find any specific information in my research.

http://www.offlinesharepoint.com/microsoft-architect-outlines-offline-support-in-office-2007/

Author

Commented:
Thank you for the article. It doesn't really address what I need to know but it adds to my knowledge. I appreciate the feedback.
Top Expert 2008

Commented:
May be ur looking for the below one. Check it once.
http://www.endusersharepoint.com/?page_id=16
in that link see the demos on Create and Configure the Main Document Library.
Thanks

Author

Commented:
This is a great resource. I appreciate the direction. However, it does not address the question: When I am in Word, I want to click on File, New to get the company templates. I don't want to have to go to Sharepoint to get them. Also, the files these videos were using as templates did not appear to be .dotx or .dotm files, but they were .docx files or flat documents.
Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
Well, where is your template location in Word pointing to?

You can change it by doing the following:

  1. Click the Office button

 2. Select Advanced

 3. In the General section, click File Locations

 4. Select Workgroup Templates in the File types list

 5. Click Modify

 6. Use the navigation controls to select the new location for your files

 7. Click OK on each of the dialog boxes to close them




Author

Commented:
J,

Thank you for the response. I understand the path location in Word. Do you know if that would just be a network path to the location on Sharepoint? Then all of our offices, say, Sarasota, will be invoking the template from our physical, single Sharepoint server located in Phoenix. That is what our IT folks want. The problem I see (as a front line production person) is that the speed to access the template will depend on the data links between Sarasota and Phoenix. Currently, they are slow.

Do you know if, when configuring Sharepoint, templates can be pushed to users' PCs for faster use or is it best to open from one physical server? Thanks for any info you can give.

Author

Commented:
I'm getting more feedback on this question now and would like it to remain open for a while.
Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
I would DEFINITELY push the templates to the user hard drive and NOT work from one server location.  Besides the obvious slowdown of the traffic over the network, if you server were to crash, no one would be able to work.  When the templates are on the hard drive, they get speed and assuredly can work if the server were to go down.

Author

Commented:
J,

Thank you very much. I'll keep "fighting the good fight" with my IT folks to get the templates pushed to the user hard drive. They just think in terms of ease of administration, rather than ease of use to get the work out the door.
Manager, Document Services Center
Top Expert 2004
Commented:
This one is on us!
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Author

Commented:
Thank you for your help.
Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
You're very welcome. :)
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