Lotus Notes Calendar Entry Add, Remove, Modify Buttons
I use one Calendar button to add a new calendar entry.
I use a second modify button to modify existing calendar entry that was previously added. The remove portion looks for the old start time, then finds the old subject line, then deletes the entry.
Problem 1: The modify button successfully adds a Re-schedule, but does not Remove the old entry if the subject line has a carriage return. A work around is to only enter the 1st line of the subject to be removed, but I also need it to find the entire subject line with the carriage return if a carriage return exists.
Problem 2: When using the work around to only find the 1st subject line to remove, the calendar entry only Removes if the New Subject Line is different from the Old Subject line - not sure why this would be a problem since the new rescheduled entry is for a different date and time.
See Code Snippet. Please be very descriptive and detailed in your answer. Thanks
I use a second modify button to modify existing calendar entry that was previously added. The remove portion looks for the old start time, then finds the old subject line, then deletes the entry.
Problem 1: The modify button successfully adds a Re-schedule, but does not Remove the old entry if the subject line has a carriage return. A work around is to only enter the 1st line of the subject to be removed, but I also need it to find the entire subject line with the carriage return if a carriage return exists.
Problem 2: When using the work around to only find the 1st subject line to remove, the calendar entry only Removes if the New Subject Line is different from the Old Subject line - not sure why this would be a problem since the new rescheduled entry is for a different date and time.
See Code Snippet. Please be very descriptive and detailed in your answer. Thanks
Add Calendar Entry Button: Works fine:
Sub Click(Source As Button)
' **Scroll down to the "CHANGE HERE" sections to customize this button.
Dim session As New NotesSession
Dim ws As New NotesUIWorkspace
Dim db As NotesDatabase
Dim content As NotesRichTextItem
Dim note As NotesDocument
Dim cnote As NotesDocument
Dim Removedit As String
Set uidoc = ws.CurrentDocument
Set note = uidoc.Document
Set db = note.parentdatabase
Set cnote = New NotesDocument (db)
'*********CHANGE HERE - Change start date for new calendar entry - Change this section for calendar entry************
Set date1 = New NotesDateTime("August 10 2008 9:00 AM ET")
'*********CHANGE HERE - Change end date for new calendar entry - Change this section for calendar entry************
Set date2 = New NotesDateTime("August 10 2008 10:30 AM ET")
'*********CHANGE HERE - subject for new calendar entry - Change this section for calendar entry************
'*********To add a line break , use "+Chr(10)+" .
'*********For example: newSubject = "xyz Demo" +Chr(10) + "Speaker: xyz person" +Chr(10)+ "Location: xyz Bldg." +Chr(10)+ ""
'*********CHANGE HERE - description for new calendar entry - Change this section for calendar entry************
newSubject = "Business Meeting" +Chr(10) + "Remote Call-in Number below: " +Chr(10)+ ""
'*********CHANGE HERE - description for new calendar entry - Change this section for calendar entry************
cnote.Body = "Remote Call-in information: " +Chr(10) + "Toll free: 1-877-000-0000" +Chr(10) + " " +Chr(10) + "" +Chr(10) + "Participant Passcode: 300000" +Chr(10)+ "Presentation URL: http://www.ibm.com" +Chr(10) + " " +Chr(10)+""
'cnote.Body = ""
'*********CHANGE HERE - To add additional descriptive text from your memo to the new calendar entry description - Change this section for calendar entry************
'*********Follow the next 2 steps:
'*********Step 1:
'*********Uncomment the two lines of code below by removing the single quote preceding the lines of code so that the line of code become black text:
'*********For example:
'********* 'Set content = note.GetFirstItem("Body")
'********* 'Call content.CopyItemToDocument(cnote, "Body")
'*********Step 2:
'*********Comment the line above by adding a single quote before the following line of code so the line of code becomes green text.
'*********For example:
'*********cnote.Body = ""
'Set content = note.GetFirstItem("Body")
'Call content.CopyItemToDocument(cnote, "Body")
'**************************** End of Calendar Change Section ***********************
'***********(1) ********* Begin Do Not Change Below***********************************************************************************
'Create calendar entry
cnote.From = note.From
cnote.Form = "Appointment"
cnote.AppointmentType = "0"
Call cnote.ReplaceItemValue("_ViewIcon", 159)
cnote.CHAIR = session.UserName
cnote.StartDateTime = date1.LSLocalTime
cnote.EndDateTime = date2.LSLocalTime
cnote.CalendarDateTime = date1.LSLocalTime
cnote.TimeRange = Timevalue(cnote.StartDateTime(0)) & "-" & _
Timevalue(cnote.EndDateTime(0))
cnote.ExcludefromView = "D"
cnote.BookFreetime = ""
cnote.Subject=newSubject 'displays in calendar entry and when alarm is generated
Call cnote.AppendItemValue("$BusyName", session.UserName)
Call cnote.AppendItemValue("$BusyPriority", "1")
Call cnote.AppendItemValue("$NoPurge", dt2)
Call cnote.AppendItemValue("$PublicAccess", "1")
Print "An entry for " & newSubject & " has been successfully added to your calendar."
Msgbox "An entry for " & newSubject & " was succesfully added to your calendar." ,MB_OK+MB_ICONINFORMATION,"Successful"
date1.adjustMinute -30
cnote.ReplaceItemValue "$AlarmTime", date1
cnote.ReplaceItemValue "$AlarmOffset", -30
cnote.ReplaceItemValue "$Alarm", 1
cnote.ReplaceItemValue "Alarms", "1"
cnote.save True, True
cnote.putInFolder "($Alarms)"
Print "Calendar entry added."
Print "Sending confirmation note."
Dim maildoc As NotesDocument
Dim rtitem As NotesRichTextItem
Set maildoc = New NotesDocument(db)
maildoc.Form = "Memo"
Set rtitem = New NotesRichTextItem(maildoc,"Body")
'***********(1) **************** End Do Not Change Above***********************************************************************************
'*********CHANGE HERE - Change Subject for the confirmation note ***********
maildoc.Subject = "I will call in for the Business Meeting"
'*********CHANGE HERE - Change Send To for the confirmation note ***********
'********To send the confirmation note to one person, just update the name
' maildoc.SendTo = "zzz@us.ibm.com"
'********To send the confirmation note to multiple people, do the following:
'*********Comment the code above by adding a single quote before the line of code so the line of code becomes green text.
'*********For example:
'*********'maildoc.SendTo = "zzz@us.ibm.com"
'*********Then uncomment the following lines of code below by removing the single quote preceding the lines of code so that the line of code become black text:
'*********Note: the X in the SendToList (1 to X) must match the number of recipients
'*********For example:
'*********Dim SendToList(1 To 2) As String
'*********SendToList(1) = "Lotus Notes ID here for 1st sendto"
'*********'SendToList(2) = "Lotus Notes ID here for 2nd sendto"
'*********Call maildoc.ReplaceItemValue("SendTo",SendToList)
' Dim SendToList(1 To 3) As String
' SendToList(1) = "Lotus Notes ID here for 1st sendto"
' SendToList(2) = "Lotus Notes ID here for 2nd sendto"
' SendToList(3) = "Lotus Notes ID here for 2rd sendto"
' Call maildoc.ReplaceItemValue("SendTo",SendToList)
'*********CHANGE HERE - Change CC for the confirmation note ***********
maildoc.CopyTo = ""
'*********CHANGE HERE - Change BCC for the confirmation note ***********
maildoc.BlindCopyTo = ""
'*********CHANGE HERE - Change Body for the confirmation note ***********
Call rtitem.AppendText("I will call in for the meeting")
'*********CHANGE HERE - To disable sending the confirmation note add a quote before the following line so that the text becomes green
' Call maildoc.Send(False)
'************************ End of Mail Reply Notification Change Section ***********************
Print "Operation complete."
End Sub
-----------------------------------------------------------------------
Modify Calendar Entry Button: Needs Improvement to find and handle multi-line Subject and to not have to modify new Subject line to be different from the original subject line if the date/time is different.
Sub Click(Source As Button)
' **Scroll down to the "CHANGE HERE" sections to customize this button.
Dim session As New NotesSession
Dim ws As New NotesUIWorkspace
Dim db As NotesDatabase
Dim content As NotesRichTextItem
Dim note As NotesDocument
Dim cnote As NotesDocument
Set uidoc = ws.CurrentDocument
Set note = uidoc.Document
Set db = note.parentdatabase
Set cnote = New NotesDocument (db)
Dim Removedit As String
'**************************** Start of Calendar Change Section ***********************
'*********CHANGE HERE - Change the start time for the new calendar entry ************
Set date1 = New NotesDateTime("August 11 2008 9:00 AM ET")
'*********CHANGE HERE - Change the end time for the new calendar entry ************
Set date2 = New NotesDateTime("August 11 2008 10:30 AM ET")
'*********CHANGE HERE - Change the start time for calendar entry to remove ************
Set oldStartTime = New NotesDateTime("August 10 2008 9:00 AM ET")
'*********CHANGE HERE - Change the subject for the calendar entry to remove************
'*********Note: oldSubject is the key to remove the calendar entry. This text must be an exact match for the removal to work.
'*********To add a line break , use "+Chr(10)+" .
'*********For example: oldSubject = "xyz Demo" +Chr(10) + "Speaker: xyz person" +Chr(10)+ "Location: xyz Bldg." +Chr(10)+ ""
' oldSubject = "Business Meeting" +Chr(10) + "Remote Call-in Number below: " +Chr(10)+ "" ' this doesn't work
' works and finds old subject when I remove carriage return: oldSubject = "Business Meeting" 'but need it to find the carriage return and find the 2nd subject line
oldSubject = "Business Meeting"
'*********CHANGE HERE - subject for new calendar entry - Change this section for calendar entry************
'*********To add a line break , use "+Chr(10)+" .
'*********For example: newSubject = "xyz Demo" +Chr(10) + "Speaker: xyz person" +Chr(10)+ "Location: xyz Bldg." +Chr(10)+ ""
' newSubject = "Business Meeting" +Chr(10) + "Remote Call-in Number below: " +Chr(10)+ "" ' to add new subject to rescheduled event, may need to use the same subject line as the original
'Worked only when I changed the new subject line text - added "Rescheduled" 'newSubject = "Rescheduled Business Meeting" +Chr(10) + "Remote Call-in Number below: " +Chr(10)+ ""
newSubject = "Rescheduled Business Meeting" +Chr(10) + "Remote Call-in Number below: " +Chr(10)+ ""
'*********CHANGE HERE - decscription field for new calendar entry description - Change this section for calendar entry************
cnote.Body = "Remote Call-in information and presentation location: " +Chr(10) + "Toll free: 1-800-000-0000" +Chr(10) + " " +Chr(10) + "" +Chr(10) + "Participant Passcode: 300000" +Chr(10)+ "Presentation URL: http://www.ibm.com" +Chr(10) + " " +Chr(10)+""
'*********CHANGE HERE - To add additonal descriptive text from your memo to the new calendar entry - Change this section for calendar entry******
'*********Follow the next 2 steps:
'*********Step 1:
'*********Uncomment the two lines of code below by removing the single quote preceding the lines of code so that the line of code become black text:
'*********For example:
'********* 'Set content = note.GetFirstItem("Body")
'********* 'Call content.CopyItemToDocument(cnote, "Body")
'*********Step 2:
'*********Comment the line of code above by adding a single quote before the following line of code so the line of code becomes green text.
'*********For example:
'********** cnote.Body = ""
'Set content = note.GetFirstItem("Body")
'Call content.CopyItemToDocument(cnote, "Body")
'**************************** End of Calendar Change Section ***********************
'****************(1) ********* Begin Do Not Change Below ******************************
Dim calendar As notesView, oldVersions As notesDocumentCollection, oldVersion As notesDocument
Set calendar = db.getView("($Calendar)")
Set oldVersions = calendar.getAllDocumentsByKey(oldStartTime)
Set oldVersion = oldVersions.getFirstDocument
Removedit = "N"
Do Until oldVersion Is Nothing
If Instr(oldVersion.Subject(0), oldSubject) Then
Print "An entry for " & oldSubject & " was removed from your calendar."
Msgbox "An entry for " & oldSubject & " was removed from your calendar." ,MB_OK+MB_ICONINFORMATION,"Successful"
oldVersion.remove True
Removedit = "Y"
Else
Set oldVersion = oldVersions.getNextDocument(oldVersion)
End If
Loop
If Removedit = "N" Then
Print "Calendar entry was not found. "
End If
'Create calendar entry
cnote.From = note.From
cnote.Form = "Appointment"
cnote.AppointmentType = "0"
Call cnote.ReplaceItemValue("_ViewIcon", 159)
cnote.CHAIR = session.UserName
cnote.StartDateTime = date1.LSLocalTime
cnote.EndDateTime = date2.LSLocalTime
cnote.CalendarDateTime = date1.LSLocalTime
cnote.TimeRange = Timevalue(cnote.StartDateTime(0)) & "-" & _
Timevalue(cnote.EndDateTime(0))
cnote.ExcludefromView = "D"
cnote.BookFreetime = ""
cnote.Subject=newSubject 'displays in calendar entry and when alarm is generated
Call cnote.AppendItemValue("$BusyName", session.UserName)
Call cnote.AppendItemValue("$BusyPriority", "1")
Call cnote.AppendItemValue("$NoPurge", dt2)
Call cnote.AppendItemValue("$PublicAccess", "1")
Print "An entry for " & newSubject & " has been successfully added to your calendar."
Msgbox "An entry for " & newSubject & " was succesfully added to your calendar." ,MB_OK+MB_ICONINFORMATION,"Successful"
date1.adjustMinute -30
cnote.ReplaceItemValue "$AlarmTime", date1
cnote.ReplaceItemValue "$AlarmOffset", -30
cnote.ReplaceItemValue "$Alarm", 1
cnote.ReplaceItemValue "Alarms", "1"
cnote.save True, True
cnote.putInFolder "($Alarms)"
Print "Calendar entry added."
Print "Sending confirmation note."
Dim maildoc As NotesDocument
Dim rtitem As NotesRichTextItem
Set maildoc = New NotesDocument(db)
maildoc.Form = "Memo"
Set rtitem = New NotesRichTextItem(maildoc,"Body")
'***********(1) >>>>>>>>>>End Do Not Change Above***********************************************************************************
'*********CHANGE HERE - Change Subject for the confirmation note ***********
maildoc.Subject = "I will call in for the Meeting"
'*********CHANGE HERE - Change Send To for the confirmation note ***********
'********To send the confirmation note to one person, just update the name
' maildoc.SendTo = "zzz@us.ibm.com"
'********To send the confirmation note multiple people, do the following:
'*********Comment the code above by adding a single quote before the line of code so the line of code becomes green text.
'*********For example:
'********* 'maildoc.SendTo = "zzz@us.ibm.com"
'*********Then uncomment the following lines of code below by removing the single quote preceding the lines of code so that the line of code become black text:
'*********Note: the X in the SendToList (1 to X) must match the number of recipients
'*********For example:
'*********Dim SendToList(1 To 2) As String
'*********SendToList(1) = "1st notes id"
'*********SendToList(2) = "2nd notes id"
'*********Call maildoc.ReplaceItemValue("SendTo",SendToList)
' Dim SendToList(1 To 3) As String
' SendToList(1) = "1st notes id"
' SendToList(2) = "2nd notes id"
' SendToList(3) = "3rd notes id"
' Call maildoc.ReplaceItemValue("SendTo",SendToList)
'*********CHANGE HERE - Change CC for the confirmation note ***********
maildoc.CopyTo = ""
'*********CHANGE HERE - Change BCC for the confirmation note ***********
maildoc.BlindCopyTo = ""
'*********CHANGE HERE - Change Body for the confirmation note ***********
Call rtitem.AppendText("I will call in for the Meeting")
'*********CHANGE HERE - To disable sending the confirmation note add a quote before the following line so that the text becomes green
' Call maildoc.Send(False)
'************************ End of Mail Reply Notification Change Section ***********************
Print "Operation complete."
End Sub
ASKER CERTIFIED SOLUTION
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ASKER
Thank you , thank you, thank you !
I'm glad that it worked, but note that this code will remove all documents that fall on that day if they have oldSubject anywhere in their subject. Previously only the first row of the subject was checked.
Watch for unwanted removals...
Mb¤
Watch for unwanted removals...
Mb¤
ASKER
The start and end time has to be exact as well. After testing, it appears that it only removes the first entry it sees if there are multiples with same time and same subject. I guess it could be rare situations where the time and subject are exact - the potential to remove the wrong entry is apparent in this situation. Maybe should check for 2nd line of subject or 1st line of body.
ASKER