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Server based Address/Contacts Lists

Posted on 2008-09-29
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Last Modified: 2012-05-05
We are migrating from Domino 6.5.1 to Exchange 2007 SP1.  Need to duplicate/copy Notes server based address lists to Exchange with access for all users.  Current address lists has thousands of contacts
and I do not want to place in Active Directory.  Have created public folder using contacts content type
but am stymied on how to get my data from Notes to Exchange.  Find it hard to believe that Microsoft
would not have a way for large companies to share contact lists on the server.
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Question by:lalgarin
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9 Comments
 
LVL 12

Expert Comment

by:bhnmi
ID: 22600279
You can, but you need to create objects. If you can export to csv you can then import the list into AD as contacts. You can then create address lists server side in exchange that are available to your users.
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Author Comment

by:lalgarin
ID: 22600351
bhnmi:  Thanks but I really don't want thousands of contacts cluttering up my Active Directory is there some other way?
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LVL 12

Expert Comment

by:bhnmi
ID: 22600438
No way to put it on the server. You could create a user account and create a mailbox and outlook profile for it. In the outlook profile you could import all the contacts and share it.

But then you would have to touch every machine to connect them to the shared contacts.
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Author Comment

by:lalgarin
ID: 22607170
bhnmi:  So are you saying I could install say Outlook 2007 on my Exchange server and create
outlook profiles for contacts.  I would then create an Exchange user account say xxx@xxxx.com.
Can I also create unlimited profiles in Outlook for seperate contacts?
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LVL 12

Expert Comment

by:bhnmi
ID: 22607389
Kind of, I am saying create a user account and a mailbox for it. Create an Outlook profile for that user account (You can just create a new profile on your client, or who ever would be managing the lists). Once you have created the outlook profile for this account, you would import your contacts and create distribution lists.

So you see you are just creating one profile. It would be like if you imported the contacts to your outlook and created the lists and shared you contact out. Others would just open and attach to the contacts of the new resource account, making them available for addressing.

I have included a screenshot of my contacts folder. We used to have it setup this way too, you can see Human Resources under peoples contacts. This was how the company directory and mailing lists were setup before I created the server side lists.

The only down side to this, is that you have to manually (unless you could script it) add the resource accounts contacts to the end users client.
contacts.JPG
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LVL 12

Expert Comment

by:bhnmi
ID: 22607404
Also, just wondering why you are afraid to add them to AD? I really do not think it would be considered clutter. Just drop it all into its own OU.
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Author Comment

by:lalgarin
ID: 22608623
bhnmi:  OK, I'm going to try it both ways and award you the points.  Final question about AD method.
Can I control access read only for all and write for users that can maintain?
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LVL 12

Assisted Solution

by:bhnmi
bhnmi earned 250 total points
ID: 22608656
With the AD method you would give the user(s) access to only the OU containing the contacts. You can use the delegate control to give the the level of access you feel comfortable with.
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Accepted Solution

by:
lalgarin earned 0 total points
ID: 22609469
bhnmi:  Thanks for all your help.  I'm going to test both methods.  Either way you have resolved
all my questions.
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