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Searching shared contacts in WDS

Posted on 2008-09-30
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Last Modified: 2008-10-07
Running Windows SBS 2003 Exchange Server, Outlook 2003 and WDS 3.01 locally.  I created a user and filled their contacts with the contacts I would like to share with other Outlook users here.  I can not search this shared contacts list in WDS or in the search bar in Outlook.  Any ideas?
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Question by:TomNotDan
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Expert Comment

by:ach_patil
ID: 22635254
Have you enabled Indexing on your machine thats running WDS??
http://forums.microsoft.com/MSDN/ShowPost.aspx?PostID=1275075&SiteID=1
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by:Jeffrey Kane - TechSoEasy
ID: 22645675
Did you actually share the contact list with other users?  Have you made the shared contact list an Outlook Address Book on the other users?  Generally this isn't the best way to share contacts, by the way.  

You are better off using Outlook Business Contact Manager (if you have either the Small Business or Professional version of Office) or if you don't have BCM, then use a public folder for shared contacts.

Jeff
TechSoEasy
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Author Comment

by:TomNotDan
ID: 22648929
OK, I moved the contacts into a Public Folder and indexed wds again.  I made sure that public folders is selected in indexing.  For some reason however, wds does not find contacts in public folders.  However, the search bar in Outlook now works.  Any ideas?
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Jeffrey Kane - TechSoEasy earned 500 total points
ID: 22651911
You have to be running Outlook in Cached Exchange Mode in order for WDS to index it.  For public folders, you need to specify the folder as a "Favorite" and then enable the option to "download public folder favorites" as shown here:  http://vidmar.net/weblog/archive/2005/08/09/2055.aspx

Jeff
TechSoEasy
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Author Comment

by:TomNotDan
ID: 22652573
A HA!!!  It was the fact that the public folder wasn't in favorites...  Thanks Jeff
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by:Jeffrey Kane - TechSoEasy
ID: 22652668
I love having an "A HA" moment, and am glad I was able to provide you one.  :-)

Jeff
TechSoEasy
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Author Comment

by:TomNotDan
ID: 22653637
OK, here's a question for you TechSoEasy.  I dragged the public folder into the favorites.  Now there are two contacts lists with the same name, one in all public folders and one in favorites.  I would imagine I need to delete one of them?
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Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 22658090
No, you don't need to delete one of them.  The "Favorites" list are just links to the one in Public Folders.

Jeff
TechSoEasy
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