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How to create a large distribution group

Posted on 2008-09-30
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Last Modified: 2012-08-14
I need to create a large distribution group/list for non-exchange email addresses on our exchange server.  I've tried just creating a DL but exchange limits the number of contact within the DL to roughly 100 or so.  I've read in other forums however of users working with DL's listing thousands of entries.  My question is....  how can I get a list greater than roughly 100 names?  Am I using the wrong method to do this (create a DL via Outlook)?  Do I need to create some sort of AD entry instead of a DL?  I'm new to exchange administration to please bear with the ignorance of my questions...  Thanks
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Question by:rick60
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8 Comments
 
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by:mgonullu
mgonullu earned 100 total points
ID: 22608645
Why not use something like mailman or phplist

http://www.gnu.org/software/mailman/

http://www.phplist.com/

They are free software
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Author Comment

by:rick60
ID: 22608741
Interesting..  I'll look into it.  Meanwhile, is there no way to do this in Exchange?  I've seen evidence that it's possible, even on the EE site (http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_22836811.html) but I can't figure out how to do it.....
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by:mgonullu
ID: 22609310
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Author Comment

by:rick60
ID: 22609407
The link points to instructions for creating a DG in the AD.  Problem wiht that is that I can only add other AD objects to the DG.  I need to add non-AD email addresses (external email addresses) to the list.
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by:mgonullu
ID: 22609496
Did you see the following solution on EE:
http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_23340938.html

It seems the author accepted it.
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by:rikke_vp
rikke_vp earned 100 total points
ID: 22610489
Hi

explain me: do the contacts exists in your AD? If not you have an issue :)

You could store the contacts in your address list of exchange. Then you are able to create a Query based distribution group where you can add contacts to. This works for me.

regards
Rikke
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Accepted Solution

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rick60 earned 0 total points
ID: 22611079
The contacts do not exist in the AD.  They are simply outlook contacts created in a public store.  I can create a DL and add them to the DL, but not more than 100 or so.  once you get over about 120 of them you get an error that the DL is too big to store on the server.  This is also true for any DL you create in your contacts folder locally (within the .ost which is synced to Exchange).  But you can easily exceed this limit by creating the DL in a separate .pst file.  But of course, then it's not part of the public store and is only accessible on the client where the .pst file lives.
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Author Comment

by:rick60
ID: 22670275
I've decided to go with multiple DL's.
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