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How to Create an HTML signature for Outlook 2003 and 2007

Posted on 2008-09-30
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Last Modified: 2012-06-21
Hello,

Can anyone provide an HTML example that works for importing this signature into Outlook 2003 or 2007.

The signature as is below successfully imports into Outlook 2003, but the GIF image dosen't appear. For Outlook 2007 it dosen't even let us import the signatue in any similiar manner. Is there a simple way of doing this with one HTML and graphic file?

Thanks for your help in advance.

Best,

Justin
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>Untitled Document</title>
<style type="text/css">
<!--
.name {
	color: #000000;
	font-size: 12px;
	font-weight: bold;
	letter-spacing: .2em;
	font-family:"Times New Roman", Times, serif;
}
.position {
	color: #000000;
	font-size: 12px;
	letter-spacing: .2em;
	font-style:italic;
	font-family:"Times New Roman", Times, serif;
}
.text {
	font-size: 11px;
	font-family: Arial, Helvetica, sans-serif;
	letter-spacing: .1em;
}
 
.website {
	color: #666;
	font-size: 12px;
	font-weight: bold;
	letter-spacing: .2em;
	font-style:italic;
}
 
.website a:link, .website a:visited {
	color: #666;
	font-size: 12px;
	font-weight: bold;
	letter-spacing: .2em;
	font-style:italic;
}
 
.notice {
	color: #666;
	font-family:"Times New Roman", Times, serif;
	font-size: 9px;
	letter-spacing: .2em;
	font-style:italic;
	line-height: 14px;
}
-->
</style>
</head>
 
<body>
<table width="450" border="0" cellspacing="0" cellpadding="0">
  <tr>
    <td height="75" colspan="2" align="left" valign="top"><a href="http://www.abacusnyc.com"><img src="abacus_email_sig.gif" alt="The Abacus Group" width="180" height="60" border="0" /></a></td>
  </tr>
  <tr>
    <td width="10" align="left" valign="top"></td>
    <td height="40" align="left" valign="top"><span class="name">BRIAN BERECK<br />
    </span><span class="position">partner</span></td>
  </tr>
  <tr>
    <td width="10" align="left"></td>
    <td align="left">
    <span class="text">
    <strong>The Abacus Group</strong>
    <br />
    14 Penn Plaza, Suite 1600<br />
    New York, NY 10122<br />
    tel: 212.812.8454 <br /> 
    fax: 212.812.8450<br />
    <br />
    </span>
    
    <span class="website"><em><a href="http://www.abacusnyc.com">www.abacusnyc.com</a></em></span>    </td>
  </tr>
  
 <tr>
 <td height="30">&nbsp;</td>
 <td height="30">&nbsp;</td>
 </tr>
 <tr>
<td>&nbsp;</td>
 <td>
 <span class="notice">This message contains information which may be confidential and/or privileged. Unless you are the intended recipient (or authorized to receive for the intended recipient), you may not read, use, copy or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e-mail and delete the message and any attachment(s) thereto without retaining any copies.</span></td>
 </tr>
</table>
</body>
</html>

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Question by:jsuissa
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16 Comments
 
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Accepted Solution

by:
NutrientMS earned 500 total points
ID: 22611514
Save that into a HTML file and place into the:

c:\documents and settings\<USERNAME>\Application Data\Microsoft\Signatures

folder.  See how that goes.
0
 

Author Comment

by:jsuissa
ID: 22612863
Everything worked well in Outlook 2003 in terms of improting the signature file, until I saw the "Select sginatures for account" and the boxes bellow it we're grayed out. So the signatuere loaded and previewed fine, but basically disappeared from the options of ones I could actually use.
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Expert Comment

by:NutrientMS
ID: 22619085
Did you select an account first?
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Author Comment

by:jsuissa
ID: 22619243
What do mean? They we're all grayed out? Please elaborate.
0
 
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Expert Comment

by:NutrientMS
ID: 22619550
I think this is the result of using Word as your email editor.  It can still be done but just takes a bit of playing around.

Try creating a new signature using the Outlook signature creator with some random writing in it.  Check the Signatures folder under the user profile and you should now see your original file, plus 3 new files (.html / .txt / .rtf).  Rename the new.html file to something else, and rename your original .html file to the one that was created with Outlook.  See how that goes.
0
 

Author Comment

by:jsuissa
ID: 22621148
Thank you very much. After creating a new account in my test copy of Outlook 2003 on another computer it worked perfectly.

However in Outlook 2007, it seems to work to a point, except that the text using the CSS referring to the "notice" section totally disappears when this is chosen as a signature.
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LVL 5

Expert Comment

by:NutrientMS
ID: 22621158
I would say that is the way Word 2007 interprets the code.  I'm not sure what you need to fix that...
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Author Comment

by:jsuissa
ID: 22621168
I actualy noticed that while it lets me create a new named signature in Word 2007. I was wrong before it won't even let me select the .htm file I created

The otherproblem was something I fixed in Outlook 2003 and I just got confused between the two versions of the software with my testing.

I just don't see in Outlook 2007 where there is an option to select the .htm file to use.
0
 
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Expert Comment

by:NutrientMS
ID: 22621174
try setting it to a .html file instead
0
 
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Expert Comment

by:NutrientMS
ID: 22621205
No actually, I just reinstalled my computer today with Vista and Office 2007 and I put a .htm file in my profile\application data\microsoft\signatures folder and it found it fine..?
0
 

Author Comment

by:jsuissa
ID: 22621213
Hi,

Thanks for the help, but no luck so far.  
I see all these options.for actually creating a signature like bolidng, hyperlinks, etc, but nothing about choosing a file

Could it be a factor that i don't have Word 2007 just Word 2003 installed on the same machine that I do have Outlook 2007 installled on?

I just don't see any options to load this .htm or .html file as a signature.

Thanks for all our efforts.

Best,

Justin
0
 
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Expert Comment

by:NutrientMS
ID: 22621229
In the mail format tab, do you have the "Compose in this message format" set to HTML?
0
 
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Expert Comment

by:NutrientMS
ID: 22621250
I've just tested my above comment and seems it doesn't make a difference.  It shouldn't have anything to do with Word.  Try:

Creating a new html signature using Outlook, then when it has been created, edit the file in notepad, remove everything in it, and paste the code to your html file into it.
0
 

Author Comment

by:jsuissa
ID: 22621263
Hello,

I figured the issue out in Outlook 2007.

You have to first create a new signature at which point it create three files (txt,rtf,htm),
Then you can simply replace the default file it creates with your as long as you keep the name the same.

It's sillly, but it works well.

Best,

Justin
0
 

Author Closing Comment

by:jsuissa
ID: 31501841
NutrientMS was extremely helpful in trying to diagnose the problem for us and eventually we landed on the solution we were looking for.
0
 

Expert Comment

by:isht1008
ID: 34737763
Image is not showing properly, only a red cross mark is showing, can you please help ?
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