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Exchange Emal Address Setup Question ?  w2k3 exch2k3.

Posted on 2008-10-01
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Last Modified: 2010-03-06
I need an email box created (xyz Opportunities <xyz@xyzopps.mydomain.net>):

·        will be the  from address for outgoing business expansion projects

·        will collect any bounce-back emails (which Ill need to monitor as administrator),

·        but at the same time I do not want recipients to be able to reply or send messages to that address.

This will not be used in any way as spam btw.  What is the best way to do this?  Thanks Experts!

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Question by:Sp0cky
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deroyer earned 250 total points
ID: 22614376
This isn't too tough and can be done with a little tedious setup...

What I would do first is create what I call a MailProxy Security Group...
1. Open AD Users and Computers (ADUC)
2. Create a new Security Group called "MailProxy_Name of Mailbox" (Do not create a mailbox here)
3. Add any members that will be sending from this mailbox to this security group.

Next Create the mailbox...
1. in ADUC...  Create a new user and name it accordingly (give it the email address that you want it to send as)
2. Once the user is created open the properties.  
    Security tab ADD...  The Mailproxy group you created in the first section and add the following permissions... Give it full control particularly the Send As and Recieve as
    Exchange Advanced Tab... Mailbox Rights... ADD the Mailproxy Group and give it Full Control...  Modify SELF permission to add "Associated external Account" permission

Send a test message to the account and reply back to finish populating the exchange attributes.  Once the test comes back you can disable the mail account for security.  It will still send and recieve email fine because we associated SELF with another account (Group in this case)

Since you are going to be monitoring the account anyways for undeliverables I wouldn't restrict replies to the mailbox as it would disable you ability to get the bounce backs.  What I would do instead is create a mail template that states that this is a system generated message and to please not reply to this email address, but i would be sure to include a where to reply address for the recipients.
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Expert Comment

by:deroyer
ID: 22614395
Keep in mind that because we providing access to the mailbox through a security group that any member that was added will have to logout and log back into windows in order to get the appropriate permissions to the mailbox.
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Author Comment

by:Sp0cky
ID: 22635143
"This isn't too tough and can be done with a little tedious setup...

What I would do first is create what I call a MailProxy Security Group...
1. Open AD Users and Computers (ADUC)
2. Create a new Security Group called "MailProxy_Name of Mailbox" (Do not create a mailbox here)
3. Add any members that will be sending from this mailbox to this security group."

I don't understand #3.  You say do not create a mailbox so how can users send from it?
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Author Comment

by:Sp0cky
ID: 22635211
NM I think I understand.  Ok, when I ran these steps and logged on as the user, I sent myself an email and replied and it replies fine though..
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