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Export Exchange Public Folder Data to CSV

Posted on 2008-10-01
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Last Modified: 2013-11-25
My client has created several custom forms through outllook on their exchange database (exchange 2000 public folders). They have added extra detail fields. I need to get all this information out of exchange and into a CSV, XML or any other transferrable format to import into an application we are developing for them.

Does anyone know of a simple way to do do this?
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Question by:mansol2
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Expert Comment

by:David Lee
ID: 22629896
Hi, mansol2.

Assuming that the data from the additional fields is being stored in user-properties, then I can do this with a simple bit of scripting.  Do you want just the custom fields or are there stock fields you want too?


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by:mansol2
ID: 22631620
Bluedevilfan

I am looking for the stock fields too. Could you give me a couple of pointers or some sample script and I will try to do it myself.

Thanks

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Accepted Solution

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David Lee earned 500 total points
ID: 22634852
Here's an export routine I wrote for another question.  This one exports appointments.  I've added comments to help you understand how it works.  Stock fields are referred to by their property name.  For example, an appointment item's starting time is in a property called Start.  Built-in properties are all documented in online help for the particular object type (i.e. message, task, appointment, etc.).  User-properties are stored in a collection called UserProperties.  Use code like this to get the value of a userproperty:

    varValue = Item.UserProperties.Item("MyUserPropertyName").Value

Where
varValue is a variable to hold the returned value
Item is any Outlook object (e.g. message, task, appointment, etc.)
MyUserPropertyName is the name of the property to be retrieved


Sub ExportAppointments()
    Const S1 = """"
    Const S2 = ""","""
    Dim olkItems As Outlook.Items, _
        olkAppt As Outlook.AppointmentItem, _
        objFSO As Object, _
        objFile As Object, _
        varBuffer As Variant
    'Open the folder that's currently selected in Outlook.  This makes the routine more flexible than opening a specific folder.'
    Set olkItems = Application.ActiveExplorer.CurrentFolder.Items
    'Loop to process each item in the folder.'
    For Each olkAppt In olkItems
        'Test to make sure that the item is of the desired type.'
        If olkAppt.Class = olAppointment Then
            With olkAppt
                'Build a CSV row for the current record.  The appointment fields are all stock fields.'
                varBuffer = varBuffer & S1 & .Subject & S2 & .Body & S2 & .Start & S2 & .End _
                    & S2 & .AllDayEvent & S1 & vbCrLf
            End With
        End If
    Next
    'Create a file and write the CSV data to it.'
    Set objFSO = CreateObject("Scripting.FileSystemObject")
    Set objFile = objFSO.CreateTextFile("C:\eeTesting\Calendar - " & olkItems.Parent.Parent.Name & ".csv")
    objFile.WriteLine varBuffer
    'Clean-up'
    objFile.Close
    Set objFile = Nothing
    Set objFSO = Nothing
    Set olkAppt = Nothing
    Set olkItems = Nothing
    MsgBox "All done!", vbInformation + vbOKOnly, "Export Appointments"
End Sub

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Author Closing Comment

by:mansol2
ID: 31502274
Nice and clear - took me right back to my cBasic days - when 64K was enough memory to run an accounts program !!!
Thanks
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Expert Comment

by:David Lee
ID: 22644073
You're welcome.  Glad I could help out.
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