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Using Crystal Reports 11 and I need to display 20 rows where the database may supply any number of rows upto 20.

Posted on 2008-10-02
Medium Priority
Last Modified: 2009-12-16

I'm converting a Sage Retrieve 4GL based report to Crystal in conjunction with PHP and COM to produce a PDF.

This report prints a "collection ticket". Each ticket has upto 20 items (with additional data). This is a hand written document which is scanned and stored and then hand entered into the system for processing.

Once entered and verified a tidy copy is printed and used internally or snail mail posted.

The report prints a line saying [Nothing received] where the line is blank.

So, on a collection ticket with 3 items on it, there will be 17 [Nothing received]s.

How do I get Crystal to report non existent data?

I'm new-ish to Crystal, but point me in the right direction and I'll have a go.

Question by:Richard Quadling
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LVL 101

Accepted Solution

mlmcc earned 2000 total points
ID: 22624816
One idea that comes to mind is to add a group to the report.
Group on the Ticket ID

Suppress the group header

Add a formula to the group footer
Local NumberVar i;
Local numberVar RecordCount;
Local StringVar NoItemList := '';

RecordCount := 20 - Count({TicketId},{TocketId});
For i := 1 to RecordCount do
     NoItemList  := NoItemList & "[Nothing received]" & chr(13);

NoItemList := Left(NoItemList,Length(NoItemList)-1);

Suppress the group footer with
Count({TicketId},{TocketId}) = 20


LVL 101

Expert Comment

ID: 22624823
This may be a slightly incorrect formula

To get the correct one insert a summary on you ItemListId field in the group footer.
When you want to use it simply select it from the Report Fields

LVL 40

Author Comment

by:Richard Quadling
ID: 22625103
I get it. This will take me a little while to set up (I've got the web side to do first). Probably not get around to this until tomorrow.
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LVL 40

Author Comment

by:Richard Quadling
ID: 22625237
So, rather than have ...

Page Header
Page Footer


Page Header
 Group Header (supressed)
  Detail (from DB)
 Group Footer (with formula to create a block of text)
Page Footer

And by having the block of text printed, I get my [Nothing received]s.

LVL 101

Expert Comment

ID: 22625277
It should work.

LVL 40

Author Comment

by:Richard Quadling
ID: 22627070
Ah! I just checked with the users if they wanted the blank lines. And they said no. ARGH!!! I asked why they had them on the other system (which I wrote for them over 10 years ago), they said they didn't know it could be changed.

I'm really having one of those weeks.

And I get home tonight, after telling them that this will be finished tomorrow, and what do I find? My wife just starting labour. So I think from now on I'm going to have to start quoting truly Scotty estimates for everything. No matter how simple or even if it has already been done. Nothing less than 2 days. But with the possibility of longer if they keep changing their mind.

Thanks Michael for the pointers.

I only recently got around to using CR, so the odd stuff is not so obvious yet. So be prepared for a LOAD of maybe daft questions.

Thanks again.


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