?
Solved

Using VBA export reports to rtf files with criteria

Posted on 2008-10-02
2
Medium Priority
?
1,563 Views
Last Modified: 2013-11-27
Hello,

I'm trying to export a report to an various rtf files depending on criteria.  The code currently loops through a record set and will export the file but how do I pass it crieria to limit the record set.
With CurrentDb.OpenRecordset("Select Distinct Department from new;", dbOpenForwardOnly)
    While Not .EOF      
        DoCmd.OutputTo acOutputReport, "testreport", acFormatRTF, "C:\exports\" & !Department
   
        .MoveNext
    Wend
.Close
End With

Open in new window

0
Comment
Question by:eshurak
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 77

Accepted Solution

by:
peter57r earned 2000 total points
ID: 22626870
You can't easily.
OutputTo doesn't use filters or Where clauses.

You willhave to find some way of setting the report's recordsource based on the department.
Maybe setting the report's query sql to a value that includes the dapartment criteria.


strsql = " Select * from table where dpartment = '" &  rs!department & "'"
currentdb.querydefs("reportqueryname").sql = strsql
docmd.outputto ......
0
 
LVL 3

Author Comment

by:eshurak
ID: 22627034
Yeah, I just wrote the code below using a similer concept.  It works, but it's ugly.
Dim sql As String
Dim qd As QueryDef
 
Set qd = CurrentDb.QueryDefs("ReportData")
 
With CurrentDb.OpenRecordset("Select Distinct Department from new;", dbOpenForwardOnly)
    While Not .EOF
    
    sql = "SELECT * FROM new WHERE (((new.Department)='" & !Department & "'));"
    qd.sql = sql
    
    
    DoCmd.OutputTo acOutputReport, "testreport", acFormatRTF, "C:\rtf\" & !Department & ".rtf"
    
        .MoveNext
    Wend
.Close
End With

Open in new window

0

Featured Post

Free Backup Tool for VMware and Hyper-V

Restore full virtual machine or individual guest files from 19 common file systems directly from the backup file. Schedule VM backups with PowerShell scripts. Set desired time, lean back and let the script to notify you via email upon completion.  

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Access developers frequently have requirements to interact with Excel (import from or output to) in their applications.  You might be able to accomplish this with the TransferSpreadsheet and OutputTo methods, but in this series of articles I will di…
Code that checks the QuickBooks schema table for non-updateable fields and then disables those controls on a form so users don't try to update them.
Using Microsoft Access, learn some simple rules for how to construct tables in a relational database. Split up all multi-value fields into single values: Split up fields that belong to other things into separate tables: Make sure that all record…
Have you created a query with information for a calendar? ... and then, abra-cadabra, the calendar is done?! I am going to show you how to make that happen. Visualize your data!  ... really see it To use the code to create a calendar from a q…
Suggested Courses

765 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question