Solved

Using VBA export reports to rtf files with criteria

Posted on 2008-10-02
2
1,550 Views
Last Modified: 2013-11-27
Hello,

I'm trying to export a report to an various rtf files depending on criteria.  The code currently loops through a record set and will export the file but how do I pass it crieria to limit the record set.
With CurrentDb.OpenRecordset("Select Distinct Department from new;", dbOpenForwardOnly)
    While Not .EOF      
        DoCmd.OutputTo acOutputReport, "testreport", acFormatRTF, "C:\exports\" & !Department
   
        .MoveNext
    Wend
.Close
End With

Open in new window

0
Comment
Question by:eshurak
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 77

Accepted Solution

by:
peter57r earned 500 total points
ID: 22626870
You can't easily.
OutputTo doesn't use filters or Where clauses.

You willhave to find some way of setting the report's recordsource based on the department.
Maybe setting the report's query sql to a value that includes the dapartment criteria.


strsql = " Select * from table where dpartment = '" &  rs!department & "'"
currentdb.querydefs("reportqueryname").sql = strsql
docmd.outputto ......
0
 
LVL 3

Author Comment

by:eshurak
ID: 22627034
Yeah, I just wrote the code below using a similer concept.  It works, but it's ugly.
Dim sql As String
Dim qd As QueryDef
 
Set qd = CurrentDb.QueryDefs("ReportData")
 
With CurrentDb.OpenRecordset("Select Distinct Department from new;", dbOpenForwardOnly)
    While Not .EOF
    
    sql = "SELECT * FROM new WHERE (((new.Department)='" & !Department & "'));"
    qd.sql = sql
    
    
    DoCmd.OutputTo acOutputReport, "testreport", acFormatRTF, "C:\rtf\" & !Department & ".rtf"
    
        .MoveNext
    Wend
.Close
End With

Open in new window

0

Featured Post

Free Tool: Site Down Detector

Helpful to verify reports of your own downtime, or to double check a downed website you are trying to access.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

A simple tool to export all objects of two Access files as text and compare it with Meld, a free diff tool.
Describes a method of obtaining an object variable to an already running instance of Microsoft Access so that it can be controlled via automation.
Get people started with the utilization of class modules. Class modules can be a powerful tool in Microsoft Access. They allow you to create self-contained objects that encapsulate functionality. They can easily hide the complexity of a process from…
In Microsoft Access, learn how to “cascade” or have the displayed data of one combo control depend upon what’s entered in another. Base the dependent combo on a query for its row source: Add a reference to the first combo on the form as criteria i…

732 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question