copy emails from one outlook to another

hello experts,
can someone please advise how to copy all the emails from the outlook on the PC to the outlook on my new laptop?
thanks for your help
regards
kay
learningnetAsked:
Who is Participating?
 
Chris BottomleyConnect With a Mentor Software Quality Lead EngineerCommented:
Copy the PST to the new laptop and replace the 'new one.

If there are already mails therein you can copy the file, add itto outlook via dta management then copy them all sideways beforer deleting the 'copied' pst.

Chris
0
 
ormerodrutterConnect With a Mentor Commented:
If you found Chris's solution too complicated, you can EXPORT your stuff from the old computer and IMPORT them back into the new one.
0
 
jar3817Connect With a Mentor Commented:
Combine both: export, but make sure you pick a "personal folder file (pst)" as the format to export. This will copy all your mail, contacts, calendar, tasks, everything. Then just import it in the new outlook.
0
Cloud Class® Course: MCSA MCSE Windows Server 2012

This course teaches how to install and configure Windows Server 2012 R2.  It is the first step on your path to becoming a Microsoft Certified Solutions Expert (MCSE).

 
learningnetAuthor Commented:
hello and thanks all for your comments,

export and import seems to be an easy option for me, however, i would like to know if i export into .pst file, will the rules and preferences stay the same when import into the laptop?

please advise

thanks for your help
0
 
Chris BottomleyConnect With a Mentor Software Quality Lead EngineerCommented:
Rules are stored in .rwz files with the name of your profile. Simply copying the .rwz file to another machine isn't perfect, exporting the rules is best:

Tools | Rules Wizard, and then click Options.
In the Options dialog, click Export Rules, and choose a file location.  

Reverse the process to import the rules.  After importing them check to make sure the imported rules are active. Sometimes they're deactivated Outlook does not Aassume that the destination folder is the same as that pre export.

Chris
0
 
kjanickeConnect With a Mentor Commented:
Exporting everything will destroy any "special" entries on recurring events.

If you aren't connecting to an exchange server and downloading all your mail, I aagree with copying the PST over.

If you are connecting to an exchange server, you don't need to move anything in the mailbox.  Just log in.  And copy any PST's used for archive and personal fodlers.
0
 
learningnetAuthor Commented:
hello all
thanks again for your comments

kjanicke:

no i am not connecting to an exchange server. thanks for your suggestion too.

regards
kay
0
 
Chris BottomleySoftware Quality Lead EngineerCommented:
Which brings us back around.  Have you exported any rules for subsequent import and tried simply copying the PST file onto the new PC, importing the old rules afterwards?

Chris
0
 
kjanickeCommented:
Yep, copying the PST is the easiest way.  If you have to burn it to CD, it will mark the file read only.  Clear that attribute before you open it on the new laptop.
0
 
Chris BottomleySoftware Quality Lead EngineerCommented:
Thank you for the points and hopefully we were of some help.

Chris
0
 
learningnetAuthor Commented:
you are most welcome chris, yes your suggestion has worked !
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.