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Filter Report by Combo Box in Access

Posted on 2008-10-03
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Last Modified: 2013-11-28
i have a report that i would like to sort by selecting a value from a combobox

the combo box needs to be bound to unique records from a table (there are only 5 differet choices)

the report format stays the same just the data is dependent on what the value of the combobox is.
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Question by:bignadad
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8 Comments
 
LVL 61

Expert Comment

by:mbizup
ID: 22633245
You can set criteria for your report in the openreport statement, using your combo box:

Docmd.openreport YourreportName,acviewpreview,,"ID = " & me.cboYourCombo

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Expert Comment

by:mbizup
ID: 22633265
Alternatively, you can set criteria in the recordsource query of your report using a WHERE clause:

SELECT * from YourTable WHERE ID = Forms!YourFormName!YourComboName
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Author Comment

by:bignadad
ID: 22633415
recordsource query of your report
where is this??
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Author Comment

by:bignadad
ID: 22633471
okay i found that, but i would like the combo box to be on the report. so when you are looking at the report the combo box can be changed and the new info be printed
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Expert Comment

by:mbizup
ID: 22633644
I don't have a copy of Access 2007 at the moment, and this sort of thing is not possible in earlier versions.

If Access 2007 Allows this type of functionality I imagine it would be similar to controling a form's filter property through a combo box. If that is the case, you would need code like this in the AfterUpdate event of your combo box:

Me.Filter = "ID = " & me.cboMyCombo
me.filteron = TRUE
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Author Comment

by:bignadad
ID: 22634023
where do i put my combo box on the report?
header?
detail?
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LVL 61

Expert Comment

by:mbizup
ID: 22634536
Try the header.

Again, I've got my doubts about this. I know A2K7 gives reports some more functionality - but I don't have a copy at the moment to try this out myself.

In A2k3, you would place the combo box on a form and open a filtered report through that form.
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LVL 61

Accepted Solution

by:
mbizup earned 500 total points
ID: 22634710
I just fired up a copy of A2K7.  While you do have some added form-like functionality, as far as I can tell this will not work in a report.  You need to use an event in a form to accomplish this.
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