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Format elapsed time format to minutes

Posted on 2008-10-03
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Last Modified: 2013-11-29
I have a column on a table that stores an "elapsed time" in the following format 00:00:00 (HRS:MIN:SEC). I need to divide this time by a quantity.

Is there an easy way to do this, or will I need to break the time down into seconds then do the divide. If so, how do I do this? All these calculations will be done on a report or the query used to pull the data for the report.

Thanks!
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Question by:filtrationproducts
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13 Comments
 
LVL 8

Expert Comment

by:Emil_Gray
Comment Utility
Here is a function that takes number of seconds and calculates hours, minutes and seconds. You can modify it for your purposes. The second smaller function is necessary to add an "s" to the end of the words "hour", "minute" and "second" when necessary.
 

Function SecondsToText(Seconds) As String

Dim bAddComma As Boolean

Dim Result As String

Dim sTemp As String

Dim years As Double 'add code

Dim months As Double 'add code

Dim days As Double

Dim hours As Double

Dim minutes As Double
 

If Seconds <= 0 Or Not IsNumeric(Seconds) Then

     SecondsToText = "0 seconds"

     Exit Function

End If
 

Seconds = Fix(Seconds)
 

If Seconds >= 86400 Then

  days = Fix(Seconds / 86400)

Else

  days = 0

End If
 

If Seconds - (days * 86400) >= 3600 Then

  hours = Fix((Seconds - (days * 86400)) / 3600)

Else

  hours = 0

End If
 

If Seconds - (hours * 3600) - (days * 86400) >= 60 Then

 minutes = Fix((Seconds - (hours * 3600) - (days * 86400)) / 60)

Else

 minutes = 0

End If
 

Seconds = Seconds - (minutes * 60) - (hours * 3600) - _

   (days * 86400)
 

If Seconds > 0 Then Result = Seconds & " second" & AutoS(Seconds)
 

If minutes > 0 Then

    bAddComma = Result <> ""

    

    sTemp = minutes & " minute" & AutoS(minutes)

    If bAddComma Then sTemp = sTemp & ", "

    Result = sTemp & Result

End If
 

If hours > 0 Then

    bAddComma = Result <> ""

    

    sTemp = hours & " hour" & AutoS(hours)

    If bAddComma Then sTemp = sTemp & ", "

    Result = sTemp & Result

End If
 

If days > 0 Then

    bAddComma = Result <> ""

    sTemp = days & " day" & AutoS(days)

    If bAddComma Then sTemp = sTemp & ", "

    Result = sTemp & Result

End If
 

SecondsToText = Result

End Function
 

Function AutoS(Number)

    If Number = 1 Then AutoS = "" Else AutoS = "s"

End Function

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Author Comment

by:filtrationproducts
Comment Utility
That is the most confusing thing I have ever seen.

Can we simplify this?

I need the calculation in VB to change this data "00:06:30" in a text field equaling (6 minutes & 30 seconds) down to only seconds and format it as a simple number (360) so I can use it in a calculation.
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LVL 8

Assisted Solution

by:Emil_Gray
Emil_Gray earned 25 total points
Comment Utility
That is what the function does but you have to convert the "00:06:30" to 390 and use the function.
It is simple to do.
Multiply the number of hours by 3600.
Multiply the number of minutes by 60.
Add the results to the number of seconds and use the final result which is the total number of seconds in the provided function.
In your example: 390 seconds used in the function returns:
6 minutes, 30 seconds
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LVL 8

Expert Comment

by:Emil_Gray
Comment Utility
Here is how simple it is:
?SecondsToText(390)
6 minutes, 30 seconds
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LVL 23

Accepted Solution

by:
irudyk earned 75 total points
Comment Utility
If you just want to get the number of seconds and divide it by some other field value use (as Emil_Gray alluded to in his post):
In a report set the field's Control Source to:
=(Hour([TimeField])*3600+Minute(TimeField])*60+Second(TimeField]))/[QuantityField]
In a query (design view), add a column with the following:
CalculatedValue: (Hour([TimeField])*3600+Minute(TimeField])*60+Second(TimeField]))/[QuantityField]
Replace [TimeField] and [QuantityField] with your applicable field names.
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Author Comment

by:filtrationproducts
Comment Utility
irudyk,
Does it matter that the "timestudy" field that holds the 00:00:00 time is only a text field?
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Author Comment

by:filtrationproducts
Comment Utility
nevermind
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LVL 8

Expert Comment

by:Emil_Gray
Comment Utility
No, it doesn't matter. Here is what happens when using the following query formula with a text field of "00:06:30". If used with the 2 functions I provided you get...
SecondsToText((Hour([myTime])*3600)+(Minute([myTime])*60)+Second([myTime]))
6 minutes, 30 seconds
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LVL 74

Expert Comment

by:Jeffrey Coachman
Comment Utility
filtrationproducts,

I think we have drifted away from your original question:
  "I have a column on a table that stores an "elapsed time" in the following format 00:00:00 (HRS:MIN:SEC). I need to divide this time by a quantity.
Is there an easy way to do this?"
also:
  "Does it matter that the "timestudy" field that holds the 00:00:00 time is only a text field?"

I used this, and it worked beautifully,
(Yes, Timestudy is Text in this example)

SELECT tblElapsedTime.TimeStudy, tblElapsedTime.Divisor, Format(CDate([TimeStudy])/[Divisor],"hh:nn:ss") AS Result
FROM tblElapsedTime;

Basically, this converts the Text, (Timestudy), to Date/Time, divides it by the divisor and then formats the result as Date/Time
For example:
1:30:30 divided by 2, results in: 00:45:15
05:22:16 divided by 2, results in: 02:41:08
9:45:09 divided by *3*, results in: 03:15:03

Here is a  sample

If this is what you want, great.
If not, then please give an example of your Elapsed Time, a divisor, and the *exact* result you want.

Thanks

JeffCoachman

Access-EEQ23785086-DivideElapsed.mdb
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LVL 74

Expert Comment

by:Jeffrey Coachman
Comment Utility
filtrationproducts

Hmmm, I just re-read your post.

You need minutes only.

Sory about that.

I am sure the other experts here can get you going.
;-)

JeffCoachman
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LVL 8

Expert Comment

by:Emil_Gray
Comment Utility
I do not understand why this seems so difficult. I have already provided a function that does what you want.
All you need do is use the code I provided earlier to create two functions. Then in a query use the following substituting "myTime" with the name of the field holding the text data.
SecondsToText((Hour([myTime])*3600)+(Minute([myTime])*60)+Second([myTime]))
It couldn't be simpler.
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LVL 1

Author Comment

by:filtrationproducts
Comment Utility
sorry for the delay, I dont work on the weekends. But irudyk's code was very simple and did exactally what I wanted.

"In a report set the field's Control Source to:
=(Hour([TimeField])*3600+Minute([TimeField])*60+Second([TimeField]))/[QuantityField]"

That is the line of code I was looking for. Kudos irudyk.

Also everyone else, thanks for your help!
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Author Closing Comment

by:filtrationproducts
Comment Utility
Solution:
=(Hour([TimeField])*3600+Minute(TimeField])*60+Second(TimeField]))/[QuantityField]
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